---
title: Jobs — a repair with a status, a person, an estimate against the real time, notes and files
keywords: job, jobs, project, repair, status, pending, in progress, paused, in review, done, canceled, assign, estimated, actual, minutes, notes, photos, files, evidence
---

# Jobs

A **job** is one-time work — a pump replacement, a re-sod, a deep clean — as opposed to a recurring
service. Jobs live on the **Jobs** screen and on the client's file.

## Where a job comes from

- *Convert* an approved estimate into a job (it arrives with no day and no crew on purpose —
  schedule it from Jobs).
- *New job* on a client, with a name, the day it starts and an estimated duration in minutes.

## Status — six words, no rules between them

**Pending · In progress · Paused · In review · Done · Canceled.** Any word can be chosen from any
other; nothing forces an order. Paused is ordinary (a business with more work than crew); Canceled
is the one that means money did not happen.

## On the job

- **Assign** it to a crew member and a day.
- **Estimated vs actual** minutes: the estimate you gave and the time it really took, side by side.
- **Notes** for the next person ("Old pump out, new one seated and primed").
- **Files**: photos, MP4/MOV/WebM video or PDF, attached to the job itself.
- When it is **Done**, the balance goes out as a *Pay now* link if there is one.

Inventory is not tracked in DoneOnce; parts go on the estimate's line items.