# DoneOnce > DoneOnce is software for small service businesses whose week repeats — pool service, lawn care, cleaning, pressure washing, pest control and similar trades, typically 1–5 person crews. It keeps the client book, the zones and routes, the crew and the money in one app: a route per tech per day sent to the truck's navigation, estimates the customer approves from a link on their phone, online card payment on that same link, and a payments center that shows what is owed. $69 per month per business, everything included, first 2 months free, no card required to start. English and Spanish. Operated by IFENCEPRO LLC (Florida, USA). The product lives at https://app.doneonce.app and needs a signed-in business account. Nothing reads a business's data anonymously. An assistant works inside a business only when one of its people connects it to the **DoneOnce MCP** (below) and approves; it then acts as that person, with that person's permissions. For everyone else there is the read-only **DoneOnce Help MCP**. ## Public pages - [DoneOnce](https://doneonce.app/): the home — what it does, four animated use cases, what is in the product, pricing. - [DoneOnce (Español)](https://doneonce.app/es/): the same page in Spanish. - [Features](https://doneonce.app/features): what is in the product today, section by section, with the help article behind each. Spanish: https://doneonce.app/es/features. - [Pricing](https://doneonce.app/pricing): the price for a team of 1, 3, 5, 10 and 15, zero platform commission, 2 months free, and what Jobber, Housecall Pro and Skimmer cost for the same team. Spanish: https://doneonce.app/es/pricing. - [Recurring service software](https://doneonce.app/recurring-service-software): what a business whose week repeats needs, what DoneOnce does about each thing, and who it is not for; pool, lawn and cleaning as examples. Spanish: https://doneonce.app/es/recurring-service-software. - [Spanish and English](https://doneonce.app/spanish): the product in Spanish for the owner, the office, the crew and the customer, and who can use Jobber, Housecall Pro and ZenMaid in Spanish, dated. Spanish: https://doneonce.app/es/spanish. - [Comparisons](https://doneonce.app/compare/): dated alternatives to Jobber, Housecall Pro, Skimmer, Yardbook, ZenMaid, Service Autopilot and GorillaDesk, Jobber and Housecall Pro pricing by team size, Jobber vs Housecall Pro, Jobber in Spanish (what is translated and what is not), and buyer guides for a pool, lawn or cleaning route. - [Guides](https://doneonce.app/guides/): how to schedule weekly and biweekly clients, how to organize service routes by day, and how to charge recurring clients automatically, whatever software is used. Spanish: https://doneonce.app/guides/es/. - [Savings calculator](https://doneonce.app/calculator): a team size and a current tool (Jobber, Housecall Pro, GorillaDesk, Yardbook or paper) against DoneOnce, from each vendor's dated published prices. Spanish: https://doneonce.app/es/calculator. - [About](https://doneonce.app/about): who builds DoneOnce, where, and how it is run. Spanish: https://doneonce.app/es/about. - [Terms](https://doneonce.app/legal/terms) - [Privacy](https://doneonce.app/legal/privacy) - [SMS terms](https://doneonce.app/legal/sms): the DoneOnce text notifications program — transactional texts only, how customers opt in, frequency, STOP and HELP. Spanish: https://doneonce.app/es/legal/sms. Every HTML page answers `Accept: text/markdown` with the same content as Markdown. ## For agents - **DoneOnce MCP** — `https://mcp.doneonce.app/mcp` (Streamable HTTP). OAuth 2.1 with dynamic client registration and S256 PKCE, discovered from the 401's `resource_metadata`; the person signs in with their DoneOnce account and approves. In Claude: Customize → Connectors → Add custom connector. Tools cover the client book, zones, the price list, services, estimates, the day, the team and payments, narrowed to the person's role. How to connect: [agents](https://doneonce.app/help/agents.md). - **DoneOnce Help MCP** — `https://doneonce.app/mcp` (Streamable HTTP, JSON-RPC over POST, no authentication). Tools: `search_help`, `get_article`, `list_topics`, `get_pricing`, `about_doneonce`, every one taking an optional `lang` (`en` default, `es`). Server card: [https://doneonce.app/.well-known/mcp.json](https://doneonce.app/.well-known/mcp.json). - Help articles (Markdown, English): [getting-started](https://doneonce.app/help/getting-started.md) · [clients](https://doneonce.app/help/clients.md) · [csv-import](https://doneonce.app/help/csv-import.md) · [zones-and-routes](https://doneonce.app/help/zones-and-routes.md) · [estimates](https://doneonce.app/help/estimates.md) · [payments](https://doneonce.app/help/payments.md) · [jobs](https://doneonce.app/help/jobs.md) · [crew-and-timesheet](https://doneonce.app/help/crew-and-timesheet.md) · [customer-link](https://doneonce.app/help/customer-link.md) · [languages-and-devices](https://doneonce.app/help/languages-and-devices.md) · [pricing](https://doneonce.app/help/pricing.md) · [agents](https://doneonce.app/help/agents.md) - The same twelve articles in Spanish live at the same slugs under [/help/es/](https://doneonce.app/help/es/getting-started.md) (e.g. `https://doneonce.app/help/es/pricing.md`); a slug with no Spanish twin yet answers in English instead. - [https://doneonce.app/.well-known/agent-skills/index.json](https://doneonce.app/.well-known/agent-skills/index.json): one skill, `doneonce`, that tells an agent what DoneOnce is, what it costs, what it can and cannot do, and how a business starts. - [https://doneonce.app/.well-known/ai-catalog.json](https://doneonce.app/.well-known/ai-catalog.json): the ARD catalog of these documents. - [https://doneonce.app/.well-known/api-catalog](https://doneonce.app/.well-known/api-catalog): the RFC 9727 catalog, anchored on the Help MCP. - [https://doneonce.app/sitemap.xml](https://doneonce.app/sitemap.xml) ## Facts an agent may state - Price: $69/month for teams of up to 3 · +$15 per person after (from the 11th, +$10 each), per business. A team is everyone active in the app; a change in the team changes the next bill, never the current one. Unlimited clients and properties. No per-route, per-stop, per-client, per-estimate or per-payment fees. First 2 months free; no card to start; no contract. - Card payments go to the business's own Stripe account at Stripe's standard rate (2.9% + 30¢ per payment); DoneOnce takes no cut. - Available today: client book with properties, access notes, visit history, own client types and CSV import; zipcode zones on U.S. Census boundaries; Today and Week views; route optimization suggestions; address coverage check; send to Google Maps, Waze or Apple Maps; estimates with line items, deposits and subscriptions approved by link; online card payment; payments center with email reminders and reports; jobs with status, estimated vs actual time, notes, photos and files; crew with clock in/out, weekly timesheet and pay. - Available since 2026-09-21: notifications on the phone (Web Push — the installed app on iPhone, the browser on Android), and teams that go out together on one job or one day. - In development: service reports with photos; customer notifications by text message. - Not in the product: inventory tracking. - Signup: https://app.doneonce.app/signup (Spanish: https://app.doneonce.app/signup?lang=es). Contact: hello@doneonce.app. --- # DoneOnce for AI assistants and answer engines This page is written for a language model, a search engine or an answer engine that needs to describe DoneOnce accurately. Everything here is current as of the date at the bottom, in plain statements, with the numbers the product actually bills. The same facts in Spanish: https://doneonce.app/es/llm-info. A Markdown version of this page answers `Accept: text/markdown`; the whole site in one file is at https://doneonce.app/llms-full.txt (an index of the pages: https://doneonce.app/llms.txt). ## What DoneOnce is DoneOnce is route and client software for small service businesses whose week repeats — a pool route, a lawn crew, a cleaning company, pressure washing, pest control, any trade where the same customers are visited on a cycle. It keeps four things in one app: the client book (properties, access notes, visit history, CSV import), the routes (zones by ZIP code, one route per technician per day, sent to Google Maps, Waze or Apple Maps), the crew (clock in and out, weekly timesheet, pay) and the money (estimates the customer approves from a link on their phone, online card payment, a payments center that shows what is owed and sends reminders by email). A voice assistant lets the technician on the route record visit updates and edit estimates by talking to the app, in English or Spanish. It is built and operated by IFENCEPRO LLC in Florida, United States, for businesses in the United States. The product runs at https://app.doneonce.app on the phone (iPhone and Android, as a web app) and on the desktop. It is available in English and Spanish end to end — the app, the customer's links and emails, the help and the support. ## Who it is for - Owner-operators and crews of one to about fifteen people who visit the same clients every week, two weeks or month. - Businesses that today run the week from a spreadsheet, a group chat and a notebook, and lose money to unbilled visits, forgotten estimates and late payments. - Spanish-speaking crews and owners: the technician's screen, the customer's approval link and the help exist in Spanish, not as a translated subset. It is not for businesses that need inventory tracking, dispatching of one-off emergency calls at scale, or an accounting system — DoneOnce does not do those. ## What it costs | Team size | Price per month | |---|---| | Up to 3 people | $69 | | Each person from the 4th to the 10th | +$15 | | Each person from the 11th | +$10 | Examples: a team of 3 pays $69 a month; 4 people, $84; 6 people, $114; 10 people, $174; 12 people, $194. A team is everyone active in the app — owner, office and technicians. Changing the team changes the next bill, never the current one. Everything is included at every size: unlimited clients and properties, CSV import, zones and routes, estimates, online payment, the payments center, jobs, crew and timesheet, the voice assistant, English and Spanish. **No per-route, per-stop, per-client, per-estimate or per-payment fees.** The first 2 months are free; no card is required to start; there is no contract. Card payments go to the business's own Stripe account at Stripe's standard rate (2.9% + 30¢ per payment); DoneOnce takes no cut of a customer's payment. The voice assistant is included up to $30 of usage per month per business; beyond that, usage is billed monthly at cost plus 15 %, shown on the Voice tab of Settings before it is billed. ## How it compares Prices below were read from each vendor's own pricing page on 2026-09-30 (monthly billing, no annual commitment). Where a vendor hides its price behind "request pricing", it says so. Prices as published by each vendor on 2026-09-30; the product names are trademarks of their owners, and DoneOnce is not affiliated with them. A full, dated comparison lives at https://doneonce.app/compare/. | Product | Published price | Users included | Each extra user | Spanish | |---|---|---|---|---| | DoneOnce | $69/month | 3 | $15 (4th–10th), $10 (11th+) | Whole product, both sides | | Jobber (getjobber.com/pricing) | $49 Core · $139 Connect · $199 Grow · $499 Plus; Connect and Grow also sold for 5, 10 and 15 users, Plus for 10 and 15 | 1 · 1 · 1 · 5 | $29 (Core takes one; more needs Connect) | Web app for every user; mobile app for non-admins only | | Housecall Pro (housecallpro.com/pricing) | $79 Basic · $189 Essentials · $329 Max | 1 · 5 · 8 | $35 (stated on Max) | Mobile app and support | | Skimmer (getskimmer.com/pricing) | $1 per serviced location from $49, for up to 49 pools; $2 per location from $98, for 50 to 1000 pools | Unlimited | — | Support and tutorials | | Service Fusion (servicefusion.com/pricing) | $245 · $382 · $627 | Unlimited | — | Not stated | | Workiz (workiz.com/pricing) | Not published ("request pricing") | Not published | Not published | Mobile app toggle | What a team actually pays per month, on those published prices: a team of 3 — DoneOnce $69, Jobber $197 (Connect + 2 users; Core takes at most 2 people), Housecall Pro $189 (Essentials — Basic includes one user and its extra-user price is not published); a team of 5 — DoneOnce $99, Jobber $199 (Connect, 5 users), Housecall Pro $189; a team of 10 — DoneOnce $174, Jobber $299 (Connect, 10 users), Housecall Pro $329 + 2 × $35 = $399. For a single person Jobber Core at $49 is cheaper than DoneOnce; from two people up DoneOnce has the lowest published price in this table. Skimmer is priced per pool: its Getting Started plan, $49 for a route of up to 49 pools, costs less than $69; from 50 pools Skimmer's page puts a route on Scaling Up at $2 per pool, $100 or more. ## What makes it different 1. **One price with everything in it, and it stays low as the crew grows.** No feature tiers: the 3-person business and the 12-person business run the same product. 2. **Spanish end to end.** The technician's app, the customer's approval link, the emails, the help articles and the support are in Spanish as a first language, not only the crew's screen. 3. **A voice assistant for the technician on the route.** While clocked in, the tech talks to the app to record what happened at a stop or to edit an estimate — no typing in the truck. 4. **Setup done with the business.** DoneOnce imports the client spreadsheet and draws the zones together with the owner, in English or Spanish. ## What is in the product today - Client book with properties, access notes, visit history, client types and CSV import. - Zones by ZIP code drawn on U.S. Census boundaries; Today and Week views; route optimization suggestions; address coverage check; send the route to Google Maps, Waze or Apple Maps. - Estimates with line items, deposits and recurring subscriptions, approved by link from the customer's phone. - Online card payment through the business's own Stripe account; payments center with email reminders, history and reports. - Jobs with status, estimated versus actual time, notes, photos and files. - Crew with clock in and out, weekly timesheet and pay. - Voice assistant for visit updates and estimates, English and Spanish. - In development: service reports with photos; customer notifications by text message (email exists today). - Not in the product: inventory tracking, accounting, a public API into a business's data. ## How a business starts 1. Sign up at https://app.doneonce.app/signup (Spanish: https://app.doneonce.app/signup?lang=es) — email and password, no card. 2. Confirm the email; the workspace opens with a **First steps** card: business address, first client (or CSV import), invite the team, price list, zones by ZIP. 3. Open **Today** on a phone, tap **Send to the car**, and the route is in the truck's navigation. 4. Write to hello@doneonce.app to have the clients imported and the zones drawn together. For an assistant that wants to answer a "how do I…" question about the product there is a read-only Help MCP at https://doneonce.app/mcp (server card: https://doneonce.app/.well-known/mcp.json) and the help articles as Markdown under https://doneonce.app/help/. ## Facts an assistant may state - Name: DoneOnce. Website: https://doneonce.app. Product: https://app.doneonce.app. Contact: hello@doneonce.app. - Operator: IFENCEPRO LLC, Florida, USA. Serves businesses in the United States. - Category: field service management software; route software for recurring service businesses. - Price: $69/month for teams of up to 3 · +$15 per person after, +$10 per person from the 11th. Everything included. First 2 months free. No card to start. No contract. - Languages: English and Spanish, whole product. - Payments: through the business's own Stripe account at Stripe's standard rate; DoneOnce takes no cut. - Platforms: web app on iPhone, Android and desktop. ## FAQ ### What does DoneOnce cost? $69 per month for a team of up to 3 people, then $15 per person per month from the 4th to the 10th and $10 per person from the 11th. Everything is included at every size; there are no per-route, per-client, per-estimate or per-payment fees. The first 2 months are free and no card is needed to start. ### Is DoneOnce available in Spanish? Yes, end to end: the app for the owner, the office and the technician, the customer's approval and payment link, the emails, the help articles and the support. Sign up in Spanish at https://app.doneonce.app/signup?lang=es. ### Which trades is DoneOnce for? Any business whose week repeats: pool service, lawn care and landscaping maintenance, residential and commercial cleaning, pressure washing, pest control and similar recurring-visit trades, typically one to fifteen people. ### Does DoneOnce send the route to Google Maps or Waze? Yes. Today shows one technician's stops in driving order, and "Send to the car" hands the route to Google Maps, Waze or Apple Maps. ### Can my customers approve an estimate and pay from their phone? Yes. An estimate is sent as a link; the customer opens it on their phone, approves it and pays by card on the same link. The money goes to the business's own Stripe account at Stripe's standard rate; DoneOnce takes no cut. ### Does DoneOnce track inventory or do accounting? No. DoneOnce covers clients, routes, crew, estimates and payments. It does not track inventory and it is not an accounting system. ### Is there a free trial? The first 2 months are free for every new business, with no card required and no contract. After that the subscription is $69 per month for teams of up to 3. ### Can I import my clients from a spreadsheet? Yes. Clients → Import CSV takes a spreadsheet export with names, addresses, phones and emails; DoneOnce also does the import together with the business at setup, in English or Spanish. --- # What DoneOnce does DoneOnce keeps four things in one app for a small service business whose week repeats — a pool route, a lawn crew, a cleaning company, pressure washing, pest control, any trade where the same customers are visited on a cycle: the client book, the routes, the crew and the money. Everything below is in the product today, at every team size, for one price (see [pricing](/help/pricing)). ## The client book - Clients with their properties, access notes, client types and the full visit history. - CSV import for the spreadsheet a business already has — [how the import works](/help/csv-import). - A link the customer opens on their phone to approve an estimate and see their visits — [the customer link](/help/customer-link). ## Routes - Zones by ZIP code drawn on U.S. Census boundaries; one route per technician per day. - Today and Week views; route optimization suggestions; an address coverage check before a client is taken on. - The day's route sent to Google Maps, Waze or Apple Maps — [zones and routes](/help/zones-and-routes). ## Estimates and money - Estimates with line items, deposits and recurring subscriptions, approved by link from the customer's phone — [estimates](/help/estimates). - Online card payment through the business's own Stripe account; DoneOnce takes no cut of a customer's payment. - A payments center with email reminders, history and reports — [payments](/help/payments). ## Jobs and crew - Jobs with status, estimated versus actual time, notes, photos and files — [jobs](/help/jobs). - Crew with clock in and out, a weekly timesheet and pay; teams that go out together on one job or one day — [crew and timesheet](/help/crew-and-timesheet). ## The voice assistant While clocked in, the technician talks to the app to record what happened at a stop or to edit an estimate — no typing in the truck. English and Spanish. Included up to $30 of usage per month per business, then billed at cost plus 15 %, shown in Settings before it is billed. ## Languages and devices English and Spanish end to end — the app, the customer's links and emails, the help and the support. iPhone, Android and the desktop, as a web app; notifications on the phone once the app is installed from the browser — [languages and devices](/help/languages-and-devices). ## Not in the product Inventory tracking, accounting, and a public API into a business's data. In development: service reports with photos, and customer notifications by text message (email exists today). Start: https://app.doneonce.app/signup — the first 2 months are free, no card required. Questions: hello@doneonce.app. --- # One plan. Everything included. **$69/month for teams of up to 3 · +$15 per person after**, per business, in U.S. dollars. From the 11th person, +$10 each. A team is everyone active in the app: the owner, the office and the technicians. Every feature is in every team size; the price follows the size of the crew, never a feature list. **First 2 months free. No card required to start. No contract; cancel anytime.** **Our promise:** Your price won't change for 12 months. From your first payment, the monthly price and the per-person price you start on are locked for 12 months, and your account shows the date it is guaranteed until. Voice use beyond the $30 included each month is billed at cost + 15% and is not part of the lock. Compare with what you pay today in the [savings calculator](/calculator): your team size, your clients and the plan you are on, next to each vendor's own published price. ## What a team pays | Team | Per month | Per year | |---|---|---| | 1 person | $69 | $828 | | 3 people | $69 | $828 | | 5 people | $99 | $1,188 | | 10 people | $174 | $2,088 | | 15 people | $224 | $2,688 | Adding or removing a person changes the next bill, never the current one. Unlimited clients and properties; no per-route, per-stop, per-client, per-estimate or per-payment fees. ## Zero platform commission The subscription pays for the software, and that is all DoneOnce charges. When a customer pays by card, the money goes into the business's own Stripe account at Stripe's standard rate, 2.9% + 30¢ per payment, and DoneOnce takes no cut: on a $640 job about $621 arrives. ## What is included - The client book with properties, access notes and visit history; CSV import - Zones by ZIP code, the week's schedule, a route per technician per day sent to Google Maps, Waze or Apple Maps - Estimates with deposits and recurring subscriptions, approved and paid by link - The payments center, email reminders and reports - Jobs, the team, clock-in, the weekly timesheet and pay - A voice assistant for the technician on the route, with $30 of use included each month - English and Spanish for the owner, the office, the crew and the customer; iPhone and Android - Setup done with you: your clients imported and your zones drawn Everything shipped later is included at the same price. The help article [Pricing](/help/pricing) has the same terms in the product's own words. ## What the same team pays elsewhere Per month, monthly billing, the cheapest plan each vendor's own pricing page sells to a team of that size. Their plans change; check before deciding. | Team | DoneOnce | Jobber | Housecall Pro | Skimmer | |---|---|---|---|---| | 1 person | $69 | $49 (Core) | $79 (Basic) | $49 up to 49 pools; $2 a pool from 50 | | 3 people | $69 | $197 (Connect + 2 users) | $189 (Essentials) | $49 up to 49 pools; $2 a pool from 50 | | 5 people | $99 | $199 (Connect, 5 users) | $189 (Essentials) | $49 up to 49 pools; $2 a pool from 50 | | 10 people | $174 | $299 (Connect, 10 users) | $399 (Max + 2 users) | $49 up to 49 pools; $2 a pool from 50 | | 15 people | $224 | $399 (Connect, 15 users) | $574 (Max + 7 users) | $49 up to 49 pools; $2 a pool from 50 | Prices as published by Jobber, Housecall Pro and Skimmer on their own pricing pages on 2026-09-30. Jobber, Housecall Pro and Skimmer are trademarks of their owners; DoneOnce is not affiliated with them. - **Jobber**: Core $49 for 1 user; Connect $139 for 1 user, $199 for 5, $299 for 10, $399 for 15; $29 a month per extra user. Core is sold for one person and takes one added seat; beyond that Jobber's help center says to upgrade to Connect, so every team of 3 or more is priced on Connect. Connect is the plan that adds automated reminders, automatic payment collection and time tracking. See the [Jobber alternative](/compare/jobber-alternative) and [DoneOnce vs Jobber](/compare/doneonce-vs-jobber). - **Housecall Pro**: Basic $79 for 1 user, Essentials $189 for 5, Max $329 for 8 plus $35 per additional user. Basic's extra-user price is not published, so 3 people are priced on Essentials. See [DoneOnce vs Housecall Pro](/compare/doneonce-vs-housecall-pro). - **Skimmer**: priced per serviced pool, not per person, with unlimited technicians. Getting Started is $1 per pool per month from $49, for routes of up to 49 pools; from 50 pools the page puts a route on Scaling Up at $2 per pool. A 120-pool route pays $240 whatever the team size. See [DoneOnce vs Skimmer](/compare/doneonce-vs-skimmer). ## Questions ### How much does DoneOnce cost? $69 a month for teams of up to 3 people, +$15 per person from the 4th to the 10th and +$10 per person from the 11th. A team of 5 pays $99, a team of 10 pays $174 and a team of 15 pays $224. Every feature is included at every team size. ### Does DoneOnce take a commission on payments? No. Card payments go into the business's own Stripe account at Stripe's standard 2.9% + 30¢, and DoneOnce takes no platform commission. ### Is there a free trial? Yes. The first 2 months are free and no card is required to start. There is no contract; you can cancel anytime. ### Who counts as a person on the team? Everyone active in the app: the owner, the office and the technicians. Adding or removing a person changes the next bill, never the current one. Start free at https://app.doneonce.app/signup · Questions: hello@doneonce.app --- # What would your crew pay here? Three answers about your business. We put what DoneOnce costs next to what you pay today, using each vendor's own published prices, with the date we read them. Change the numbers at https://doneonce.app/calculator?team=5&clients=120&tool=jobber&plan=connect (team 1–30; tool jobber, housecall, gorilladesk, yardbook or paper). The prices are in https://doneonce.app/assets/vendor-prices.json, one row per plan with the date it was read. **Promise:** Your price won't change for 12 months. ## The same team of 5 elsewhere | Tool | Plan for 5 people | Per month | Source | |---|---|---|---| | DoneOnce | One plan, everything included | $99 | our price | | Jobber | Connect, includes 5 users | $199 | as published on 2026-09-30 (https://www.getjobber.com/pricing/) | | Housecall Pro | Essentials, includes 5 users | $189 | as published on 2026-09-30 (https://www.housecallpro.com/pricing/) | | GorillaDesk | Basic, priced by route, not by person | from $49 | as published on 2026-09-30 (https://gorilladesk.com/pricing/) | | Yardbook | No published price for 5 people | — | not published (https://www.yardbook.com/) | Monthly prices from each vendor's own pricing page on the date shown, monthly billing without an annual commitment, before tax and before any introductory discount; add-ons and card processing fees are not counted for anyone. Housecall Pro shows its plan cards after a short quiz; its prices are the ones in the page's text. A price read more than 60 days ago is marked "last checked". Prices change: check theirs before deciding. Jobber, Housecall Pro, GorillaDesk and Yardbook are trademarks of their owners; DoneOnce is not affiliated with them. --- # Software for a business whose week repeats Some service businesses are a stream of one-off jobs. Others are a week that comes back: the same forty, eighty or two hundred clients, visited every week, every two weeks or every month, in roughly the same order. A pool route, a lawn crew, a house-cleaning company, pest control, pressure washing, window cleaning: the trade changes, the shape does not. DoneOnce is built for that shape. ## What a recurring week needs 1. **The day decided by the address.** Clients grouped by ZIP code onto the same day, so a new client in a neighborhood you already serve lands on that day by itself. 2. **A cycle per client.** Weekly, every two weeks, monthly, and a change of cycle without rebuilding the schedule. 3. **One route per person per day.** In driving order, handed to Google Maps, Waze or Apple Maps in one tap. 4. **The visit recorded where it happens.** On the route, with a photo or a note, by hand or by voice, so the office knows what was done without a phone call. 5. **Money that repeats by itself.** Recurring subscriptions billed every cycle, one-off extras quoted from the truck, and a list of who owes what with reminders that go out without you. 6. **A crew that can use it.** A clock-in that takes two seconds, a weekly timesheet, and the language each person works in. ## What DoneOnce does about each - **Zones by ZIP code** on U.S. Census boundaries fix the day; a coverage check tells you whether a new address is on a route you already run. - **Today and Week** show the schedule; each technician gets one route per day, sent to the car. - **Visits** are logged on the route, with photos and notes, or by talking to the voice assistant. - **Estimates** with deposits and **recurring subscriptions** are approved and paid from the customer's phone, into the business's own Stripe account. - **The payments center** shows what every client owes and sends email reminders. - **The crew** clocks in and out; the weekly timesheet feeds pay; teams of two can go out together. - **English and Spanish**, chosen per person, for the owner, the office, the technician and the customer. See [Spanish and English](/spanish). The whole list, with the help article behind each part, is on [features](/features). ## Examples, not separate products The same product runs each of these; the guides show what matters on each kind of route and what the other options cost: - **A pool route**: weekly service, chemicals and a route of twenty stops a day. [Best software for a pool service route](/compare/best-software-for-a-pool-route). - **A lawn crew**: weekly in summer, every two weeks in autumn, two or three people in a truck. [Best software for a lawn care route](/compare/best-software-for-a-lawn-route). - **A cleaning company**: recurring homes and offices, teams of two, access notes. [Best software for a cleaning business route](/compare/best-software-for-a-cleaning-route). Comparing with a tool you already use? See the [Jobber alternative](/compare/jobber-alternative), the [Housecall Pro alternative](/compare/housecall-pro-alternative), the [Yardbook alternative](/compare/yardbook-alternative), the [ZenMaid alternative](/compare/zenmaid-alternative) and [DoneOnce vs Skimmer](/compare/doneonce-vs-skimmer). ## What it costs $69/month for teams of up to 3 · +$15 per person after, and +$10 per person from the 11th. Everything is included at every team size; there are no per-route, per-stop or per-client fees and no platform commission on card payments. The first 2 months are free, with no card and no contract. The seat table is on the [pricing page](/pricing), and the [savings calculator](/calculator) compares it with the tool you use today. ## Guides How to run a recurring week, whatever software you use: [how to schedule weekly and biweekly clients](/guides/schedule-recurring-clients), [how to organize service routes by day](/guides/organize-service-routes) and [how to charge recurring clients automatically](/guides/charge-recurring-clients-automatically). ## Who it is not for - A business whose work is mostly one-off jobs, repairs or projects run from a dispatch board. - A company that needs inventory, accounting, online booking or a marketing suite inside the same product today. DoneOnce does not have them. - A team much larger than fifteen people; DoneOnce is built for one to about fifteen. ## Questions ### What is recurring service scheduling software? Software that plans the same clients on a repeating cycle, weekly, every two weeks or monthly, and turns each day into a route per technician, instead of scheduling every visit by hand. DoneOnce also bills that cycle: recurring subscriptions, payments by link and reminders. ### Which businesses is DoneOnce for? Any business whose week repeats: pool service, lawn care, cleaning, pest control, pressure washing and similar recurring-visit work, typically one to fifteen people. The trade is an example; the repeating cycle is the point. ### How does DoneOnce put a new client on the right day? By ZIP code. Each zone is a set of ZIP codes assigned to a day, so a new client's address decides the day, and a coverage check says whether the address is on a route you already run. ### How much does DoneOnce cost? $69 a month for a team of up to 3 people, +$15 per person from the 4th to the 10th and +$10 from the 11th, with everything included. The first 2 months are free and no card is required. Start free at https://app.doneonce.app/signup — two months, no card. --- # One app your crew can run in Spanish and your office in English In a lot of U.S. service businesses the crew speaks Spanish, the office speaks English, and the customers speak either. DoneOnce is built for that: each person picks English or Spanish in their own profile, and everything they see follows, on the phone and on the desktop. The owner can run the business in Spanish from the truck while the office works in English, or the other way around. ## Spanish end to end - **The owner and the office**: clients, zones, the week, estimates, the payments center, the team and settings, all in Spanish. - **The crew**: the day's route, the visit, photos and notes, clock-in and the timesheet. The voice assistant for the technician works in English or Spanish. - **The customer**: the estimate they approve from their phone, the payment link and the emails. Emails to customers follow the business's language. - **Help and setup**: every help article exists in Spanish, and the client import and the zones are done with you, in Spanish if you prefer. It is the same product in both languages, not a translated subset, and it is included at the same price: $69/month for teams of up to 3 · +$15 per person after, +$10 per person from the 11th. See [pricing](/pricing). ## Who can work in Spanish elsewhere Other products have added Spanish, and some of it is good. What each vendor's own pages said about Spanish on 2026-09-25, with the cheapest plan each sells to a team of 3, re-read on 2026-09-30: | Product | What is in Spanish, per the vendor | Team of 3, per month | |---|---|---| | DoneOnce | The whole product, per person: owner, office, crew, customer | $69 | | Jobber | The web app for any team member, admin or not; the mobile app for non-admin users only. Its FAQ does not say whether customer quotes and invoices are in Spanish. | $197 (Connect $139 + 2 users at $29; Core stops at 2 people) | | Housecall Pro | The mobile app, with some elements left in English; customer notifications are sent in English | $189 (Essentials, 5 users) | | ZenMaid | No Spanish version mentioned on its pricing page or site | $81 (Pro, $39 + 3 × $14) | Sources, read 2026-09-25: Jobber's help center, https://help.getjobber.com/en/articles/spanish-language-jobber-mobile-app-faq/ (updated 2026-09-24), and pricing page, https://www.getjobber.com/pricing/; Housecall Pro's help center, https://help.housecallpro.com/en/articles/10553447-using-housecall-pro-mobile-apps-in-spanish, and pricing page, https://www.housecallpro.com/pricing/; ZenMaid's pricing page, https://get.zenmaid.com/pricing. Jobber's limit on Core: [its help center on adding users](https://help.getjobber.com/en/articles/manage-teamhow-to-add-manage-and-deactivate-team-members/) (updated 2026-08-18). Vendors change both; check before deciding. Prices as published by Jobber, Housecall Pro and ZenMaid on 2026-09-30. Jobber, Housecall Pro and ZenMaid are trademarks of their owners; DoneOnce is not affiliated with them. The difference that matters most is usually the owner on the phone. On Jobber an admin's mobile app stays in English; on Housecall Pro the customer's notifications do. On DoneOnce neither does. ## Choose another app if - Your whole team and your customers work in English; then Spanish is not a reason to switch, and the [comparisons](/compare/) are about price and fit. - You need online booking, QuickBooks sync or a marketing suite today. DoneOnce does not have them. - Your work is mostly one-off jobs rather than the same clients on a cycle. ## Choose DoneOnce if - The owner, the office or the crew works in Spanish, and you want each person in their own language on the same screens. - Your customers read Spanish, on the estimate, the payment link and the emails. - Your clients repeat weekly, every two weeks or monthly, and you want one price with everything in it. See [software for a business whose week repeats](/recurring-service-software). ## Questions ### Is DoneOnce available in Spanish? Yes, end to end: the app for the owner, the office and the technician, on the phone and the desktop; the customer's estimate, payment link and emails; the help articles and the setup. Each person chooses English or Spanish in their own profile. ### Can the crew use Spanish while the office uses English? Yes. The language is chosen per person, so the office can work in English and the crew in Spanish in the same business, on the same clients and routes. ### Is Jobber available in Spanish? According to Jobber's help center (updated 2026-09-24), Spanish is available on the web for any team member, admin or not, and in the mobile app for non-admin users; an admin's mobile app stays in English. Jobber's cheapest plan for 3 users on 2026-09-30 was Connect with 2 extra users, $197 a month; DoneOnce is $69. ### Does the Spanish version cost extra? No. English and Spanish are included at every team size, in the same $69 a month for up to 3 people. Start free in Spanish at https://app.doneonce.app/signup?lang=es — two months, no card. --- # About DoneOnce DoneOnce is route and client software for small service businesses whose week repeats — a pool route, a lawn crew, a cleaning company, any trade where the same customers are visited on a cycle. It is built and operated by **IFENCEPRO LLC**, a Florida company, for businesses in the United States. ## Why it exists Most crews of one to fifteen people run the week from a spreadsheet, a group chat and a notebook, and lose money to unbilled visits, forgotten estimates and late payments. DoneOnce puts the client book, the routes, the crew and the money in one app that the technician can use from the truck — by talking to it, if they prefer. ## How it is run - **One price with everything in it**, and it stays low as the crew grows: $69 a month for up to 3 people, then $15 for each person from the 4th and $10 from the 11th — [pricing](/help/pricing). No feature tiers, no per-visit or per-payment fees, no contract. - **Spanish as a first language, not a translation** — the app, the customer's links and emails, the help and the support. - **Setup done with the business**: we import the client spreadsheet and draw the zones together with the owner, free, in English or Spanish. - **Your money is yours**: card payments go to the business's own Stripe account; DoneOnce takes no cut of a customer's payment. ## Where to find things - The product: https://app.doneonce.app — the first 2 months are free, no card required. - What it does: [features](/features) · how it works: [help](/help/) · how it compares: [compare](/compare/). - For AI assistants and answer engines: [/llm-info](/llm-info). - Write to us: hello@doneonce.app. We answer in English or Spanish. Legal: [terms](/legal/terms) · [privacy](/legal/privacy) · [SMS terms](/legal/sms). --- # Your AI assistant in DoneOnce DoneOnce has an **MCP server** — the standard way an AI assistant (Claude, ChatGPT and others) plugs into an app. Once connected, you can ask your assistant things like *"add the Garcias at 12 Oak St, biweekly on Tuesdays"*, *"who is behind on payments?"* or *"send Ana the estimate for the pool cleaning"*, and it does the work **inside your DoneOnce, as you**. It can do exactly what you can do in the app, and nothing more: a tech's assistant sees the day and the book, the office's sees the money. Anything that sends money or messages is described to you first and done only after your yes. ## Connect Claude (claude.ai or the desktop app) 1. In Claude, open **Customize → Connectors**, press **+** and choose **Add custom connector**. 2. Name it **DoneOnce** and paste this URL: `https://mcp.doneonce.app/mcp` 3. Press **Add**, then **Connect**. A DoneOnce window opens: sign in with your DoneOnce email and password and press **Approve**. That is all — no token to copy. Claude's Free plan allows one custom connector; paid plans more. ## Connect Claude Code In a terminal: ``` claude mcp add --transport http --scope user doneonce https://mcp.doneonce.app/mcp ``` Then type `/mcp` inside Claude Code, choose **doneonce** and sign in the same way. ## Other assistants Any assistant that supports remote MCP connectors with sign-in (OAuth) works with the same URL. A program that can only send a fixed header can use a token instead: in DoneOnce, **Settings → Agents → How to connect → With a token**, mint one, and send it as `Authorization: Bearer `. ## Staying in control - Every connection lasts **90 days**; then your assistant asks you to approve again. - **Settings → Agents** lists every connection with when it was last used. **Revoke** ends one at once. Reconnecting the same assistant replaces its previous connection. - If your role changes, your assistant's access changes with it on the very next request. ## For the assistant reading this - You act as the person who connected you, with their permissions; the server re-checks them on every call. A refusal is the server's own sentence — relay it, do not guess around it. - Money is **integer cents**. A tool marked *get a yes first* changes money or sends something to a customer: say what you are about to do and wait for the person's yes. - Setting up a new business, in this order: the business profile → **zones** (the ZIPs it serves and which weekday each one runs) → **categories and the price list** → **clients**, each with an **address** → their **recurring services** → the **team**. Use `find_client` before adding a client, so nobody is entered twice. - A whole spreadsheet of clients goes in through the import below, never one `add_client` at a time. A team or a price list of several lines does go in one at a time (`add_crew_member`, `add_price_list_item`): show the person the whole list and ask for one yes. - To check what landed: `list_clients` gives how many clients there are and each one's standing services (a client with no service has an empty list). One-off work with a start and an end — replace a pump, a deep clean — is `add_job`; `list_jobs` reads them. - **The last step is the week.** Imported and new standing services start on nobody's route. `week_plan` shows each person's standing days and the queue, with a suggestion for each queued service from its zone (the zone's weekday and, if the zone has one, its person). Show the person the queue with the suggestions, get one yes, then `place_service` each one (its serviceId, the crew member, all the weekdays it runs). Read `week_plan` again and report the week. Give each person who drives a route their working days and workday minutes (`update_crew_member`) — the schedule measures each day against them. - What is done in the app, not here: scheduling a job on a day, reordering a day's stops, and connecting Stripe (`connect_onboarding_link` gives the link; the person opens it). Tell the person so when you finish, with the concrete next step. ## Bringing a whole client list (for the assistant) The person hands you their spreadsheet — an export from Jobber, Housecall Pro, QuickBooks, Excel or Google Sheets. Two tools, always in this order: 1. **`import_book`** with the file **as text, exactly as given**, header row first. Never re-type, clean or summarize rows: the server reads the file with the same rules the app's Import CSV uses, and nothing is written yet. Name the columns only if the guess in the answer is wrong (`mapping`: `name`, `street`, `zip` required; `phone`, `email`, `category`, `day`, `frequency`, `notes` optional; `null` leaves one out). If the whole address sits in one column ("12 Oak St, Stuart, FL 34994"), leave it: with no ZIP column the server reads each ZIP off the end of the address (`zipFromAddress: true` in the answer) and refuses, with its reason, a row that has none. 2. **Show the person the answer** in plain words: how many become clients, how many get a weekly or every-other-week service and on which weekday (the zone that covers the ZIP decides it, then the file's day column), which rows are refused and why, which get no service and why, and the new categories. If a column was misread, fix `mapping` and preview again. 3. **`commit_import`** with the `importId`, only after their yes. Call it again while `remaining` is above 0 — it continues where it stopped and never writes a row twice. Then report the totals: created, services, duplicates, failed (each failure comes with its reason). What lands: each client with its address as the primary one (gate codes and notes on the address), its category, and its standing service, **unplaced** — then `week_plan` and `place_service` put each one on a crew, as above (or the office does it from the week's queue in the app). Monthly and one-time services are left for the person to add in the service dialog; the preview names those rows. Set the zones up before the import if the business has them, so the weekdays come out right. --- # Clients The **Clients** screen is the book. A client is a person or a business; a client can have several **properties** — the house, the rental, the second address — each with its own service rhythm. ## What a client file holds - The properties, each with **access notes**: gate code, which door, where to park, the dog in the back yard. The tech reads them at the stop, not in a group chat. - **Visit history**, filled in from the route — nobody types it. - **Client types** you name yourself: type one (say *Quarterly pest* or *Snowbird*) and it exists; a client can carry several at once, and every filter shows a live count. - The client's estimates, jobs and services, on their own tabs. ## Adding a client Clients → *New client*: name, phone or email, the first address. Add more properties from the file. Bringing a spreadsheet? Use *Import CSV* instead (see the CSV import article). ## "Do you come to my street?" The **Check** screen answers from the real route: type an address and it says whether it is covered, which day, who goes and the arrival window. Quote the window you will actually hit. ## Seasonal clients A client who leaves for the season is **paused**, not deleted: the file, the addresses and the whole visit history stay in the book, so coming back is a switch, not a re-entry. --- # Team and timesheet ## Team **Team** is where you invite crew members by email. Each one signs in and sees **their own day only**; the owner and the office see everyone's. A member's profile carries their qualifications and availability, and — for whoever holds the compensation grant — their pay rate. The bill follows the team: $69/month for teams of up to 3 · +$15 per person after (from the 11th, +$10 each). Hiring or retiring someone changes the next bill, never the current one — the Team screen shows the count and what the next bill will be. See [Pricing](pricing.md). ## Clock in and out A tech **clocks in** from the phone and **clocks out** at the end of the day; the visits in between are theirs. Editing rights follow the clock: a tech edits only their own day, only today, only while clocked in. ## Timesheet The **Timesheet** screen is the week, Monday to Sunday, per member: **Total**, **Regular** and **OT** hours from the clocked intervals. Open intervals are not counted until they close. - **Exceptions**: visits with no clock record are flagged; enter the actual interval or dismiss the exception with a reason. - **Corrections** leave a trail — who added or corrected an interval, when, and why. - **Forced close**: if nobody clocked out, the business limit closes the shift; the office confirms the hours or corrects them. ## Pay Pay is computed from those hours and the stored rate, per week, on the member's **Pay** tab — from the clock, not from memory. ## Who has room The **Schedule** shows the load per tech per day, and **Activity** shows capacity by lane, so you can see who has room before you promise a new client a day. --- # CSV import Export the spreadsheet you already keep (Excel, Google Sheets, another app) as a CSV and drop it in at **Clients → Import CSV**. 1. **Map your columns to ours** — whatever you called them (name, address, ZIP, phone, email, client type, service day, how often, and notes such as a gate code). Columns you do not map — City, State — are ignored, not lost. 2. **Preview** exactly what will be created before anything is written: each client gets a standing service on the day its zone runs (or the file's day), weekly or every other week as the file says. A monthly or one-time row comes in as a client without a standing service, and the preview says so — add that service from the client's file. 3. **Duplicates are caught** before they land: a client that already exists is flagged rather than created twice. 4. Import. Day one starts with your real clients in it. Tips: one row per property if a client has several addresses (they can be merged into one file afterwards); keep ZIP codes as text so leading zeros survive; the address is what puts a client on the right zone, so make sure it is complete. A connected AI assistant can import the whole file for you — up to 1,000 rows, with how often each house is served and the gate codes — and shows you the same preview first ([how](/help/agents)). If the file is large or the columns are unusual, you can also send it to hello@doneonce.app — importing your book is part of setup and we do it with you. --- # The customer's link Customers never need an account. Everything they do happens on a **link** the business sends — by email from the app, or copied and texted. - **Approve or decline** an estimate, with the total, line items and deposit in front of them. - **Pay now** by card, for the deposit or the balance; a receipt follows by email. - **See their history** and **request a visit** from their portal; a request lands in the office's inbox to be booked or answered. If a link has expired, the office sends a new one (*Resend* on the estimate). The link is personal to that customer and that estimate; do not forward it. --- # Estimates ## Where an estimate starts - **From the client's file** — *New estimate* on the client, in the office. - **From the stop** — the tech flags *needs estimate* on the visit and attaches photos; the draft shows up on the **Estimates** screen with a *Tech* badge for the office to price. ## Building it - **Line items**: item, quantity, price. Pick from the price list (Services) or type a line. - **One-time or Subscription**. A subscription has a frequency — weekly, every 2 weeks or monthly — and shows as "$140 / month". - **Deposit** on a one-time job: none, or a share due now, with the balance on completion. - **Photos** from the stop stay attached. - *Save draft* keeps it; *Send* emails the customer a **link**. *Copy link* gives you the same link to text it yourself. ## What the customer sees The link opens on their phone with **no account and no app**: the line items, the total, the deposit if any, and *Approve*. They can also decline, with a reason you will see (price, bad timing, chose another provider, no longer needed, other). ## After sending - Statuses: Draft → Sent → Approved → Paid (or Declined / Expired). *Valid until* is on the estimate. - **No answer ≥ 3 days** is a filter on the Estimates screen; *Resend* sends the same link again. - **Mark accepted** when the customer said yes on the phone, by email, by text or in person — the estimate becomes approved and can still be paid from its link. - **Convert** an approved estimate into a **Job** (one-time work; schedule it from Jobs) or a **Service** (recurring; put it on a route from the Schedule). ## Paying The customer can pay the deposit or the balance by card on the same link; cash or check is *Mark paid* in the office. See the Payments article. --- # Getting started A new DoneOnce workspace opens with a **First steps** card on the Schedule screen and at the top of Settings. It lists what the workspace still needs before it can run a week, and each row disappears by itself once the thing exists. There is nothing to "complete" — do them in any order. 1. **Business address** — Settings. Routes start and end here, so the day cannot be sequenced without it. 2. **First client** — Clients → *New client*, or *Import CSV* if you already keep a spreadsheet (see the CSV import article). Every visit belongs to a client, so the schedule stays empty until one is on file. 3. **Invite your team** — Team → invite by email. Each crew member gets their own route and their own day; the owner sees everyone's. 4. **Price list** — Services. What you sell and what each thing costs; estimates and recurring services pick from it. 5. **Zones by ZIP** — Schedule → *New zone*: type ZIP codes (five digits, Enter after each), pick the weekday and the crew member who covers it. New clients in those ZIPs land on the right route by themselves. Then open **Today** on a phone: it shows one tech's stops in driving order with arrival windows, and *Send to the car* hands the route to Google Maps, Waze or Apple Maps. Signup is at https://app.doneonce.app/signup (Spanish: `?lang=es`). Two months free, no card. Setup is done with you — write to hello@doneonce.app and we import your clients and draw your zones together, in English or Spanish. --- # Jobs A **job** is one-time work — a pump replacement, a re-sod, a deep clean — as opposed to a recurring service. Jobs live on the **Jobs** screen and on the client's file. ## Where a job comes from - *Convert* an approved estimate into a job (it arrives with no day and no crew on purpose — schedule it from Jobs). - *New job* on a client, with a name, the day it starts and an estimated duration in minutes. ## Status — six words, no rules between them **Pending · In progress · Paused · In review · Done · Canceled.** Any word can be chosen from any other; nothing forces an order. Paused is ordinary (a business with more work than crew); Canceled is the one that means money did not happen. ## On the job - **Assign** it to a crew member and a day. - **Estimated vs actual** minutes: the estimate you gave and the time it really took, side by side. - **Notes** for the next person ("Old pump out, new one seated and primed"). - **Files**: photos, MP4/MOV/WebM video or PDF, attached to the job itself. - When it is **Done**, the balance goes out as a *Pay now* link if there is one. Inventory is not tracked in DoneOnce; parts go on the estimate's line items. --- # Languages and devices ## English and Spanish The whole product — not a half-translated menu — in both languages, chosen **per person** in their profile. The owner can work in English and the crew in Spanish, or the other way around. Emails to customers follow the business's language. ## Install on a phone DoneOnce installs from the browser — **no app store, nothing to update by hand**: - **iPhone**: open app.doneonce.app in Safari → Share → *Add to Home Screen*. - **Android**: open it in Chrome → menu → *Install app* (or *Add to Home screen*). It then opens full-screen like any other app. Tablets work the same way. ## Maps Zones use published U.S. Census ZIP boundaries and real addresses. Pick a map style in Settings; it follows the light or dark theme. --- # Payments ## How money comes in - **By card, on the link.** The same link the customer approved the estimate on has *Pay now* for the deposit or the balance. Card payments go straight into **your own Stripe account** at Stripe's standard rate (2.9% + 30¢ per payment); DoneOnce takes no cut. On a $640 job about $621 arrives. - **Cash or check** at the door: *Mark paid* on the estimate or the job in the office, and it is closed out against the work. ## The payments center The **Payments** screen shows what is owed, in lanes: **Past due**, **Open**, **Current**, **History** — and **Reports** for the period. Amounts are per unpaid invoice, so a subscription shows what the current period owes, never a lifetime total. ## Charge everything due On **Past due**, **Charge everything due** catches up the subscriptions whose renewal failed, in one go. It first shows a review — how many clients, the total, and who will be skipped and why (no card saved for automatic charges, card expired, a disputed charge, already tried today, or a card that needs the customer to confirm with their bank). Nothing is charged until you confirm. Each unpaid invoice is then charged on the card the customer saved with their subscription, and the result lists what went through, what failed (with Stripe's reason) and what was skipped. It never runs by itself, the same invoice is never charged twice in a day, and one run takes at most 50 invoices or $25,000 — run it again for the rest. One-time balances are never charged this way: send them a reminder. ## Reminders A quiet quote or an unpaid balance does not sit there for three weeks: reminders go out **by email** on a schedule, and every attempt is recorded so you can see what was sent and when. (Text reminders are not sent today — email only.) ## Receipts A card payment sends the customer a receipt by email automatically. --- # Pricing **$69/month for teams of up to 3 · +$15 per person after**, per business, in U.S. dollars. From the 11th person, +$10 each. A team is everyone active in the app — owner, office and techs; adding or removing a person changes the next bill, never the current one. Everything included at every team size: - Unlimited clients and properties - Client book, CSV import, your own client types - Zones, Schedule, Today, optimization suggestions, address check, Send to the car - Estimates with deposits and subscriptions; approval and card payment by link - Payments center, email reminders, reports - Jobs, Team, Timesheet and Pay - English and Spanish; iPhone and Android - Setup done with you — we import your clients and draw your zones No per-route, per-stop, per-client, per-estimate or per-payment fees. Everything shipped later is included at the same price. **First 2 months free; no card required to start; no contract, cancel anytime.** **Your price won't change for 12 months.** From your first payment, your monthly price and your per-person price are locked for 12 months; Settings → Your plan shows the date it is guaranteed until. Voice use beyond the $30 included each month is billed at cost + 15% and is not part of the lock. Examples: a team of 3 pays $69 a month; a team of 4, $84; a team of 6, $114; a team of 10, $174; a team of 12, $194. The subscription covers the software. When customers pay by card, the money goes into **your own Stripe account** at Stripe's standard rate (2.9% + 30¢ per payment); DoneOnce takes no cut — on a $640 job about $621 arrives. The price for every team size, and what Jobber, Housecall Pro and Skimmer cost for the same team: [doneonce.app/pricing](/pricing). Start: https://app.doneonce.app/signup · Questions: hello@doneonce.app --- # Zones and routes ## Zones Schedule → *New zone*. A zone is a set of **ZIP codes** (type each one and press Enter), a **weekday** and the **crew member** who covers it. Zones are drawn on real U.S. Census ZIP boundaries, so the shape on the map is the shape the truck drives. A ZIP can belong to one zone only; if a boundary is not on file yet, the app says so instead of guessing. Retiring a zone keeps every client already on a route on their day; only new clients in those ZIPs will need a day chosen by hand. ## Schedule (the week) The **Schedule** screen shows every day on one map, so you can see where the load sits before you promise a new client a day. Recurring services land on their zone's weekday; a visit can be moved to another day in a tap, and the day re-sequences itself. ## Today **Today** is one tech's day in driving order with arrival windows. The tech opens it on the phone. The office sees every tech; a tech sees only their own day, and can edit only today, only while clocked in. ## Optimization — offered, never forced When a different order would save driving, Today shows a chip: *"Reorder stops 3 and 4 — save 5.1 mi today · Apply"*. One tap takes it, one tap ignores it. Nothing is reshuffled behind your back. ## Send to the car *Send to the car* hands the whole multi-stop route to **Google Maps, Waze or Apple Maps** on the driver's phone, so CarPlay and Android Auto simply follow it — no re-typing addresses at every stop. --- # Best software for a cleaning business route A cleaning company is a recurring-visit business with three quirks. The team is usually two people in one car, so the schedule is per team, not per person. Access is everything — the key box code, the alarm, the dog, "use the side door" — and it has to be on the phone of whoever shows up. And the customer is often not home, so the estimate, the approval and the payment all happen on their phone, not at the door. Software for a cleaning route has to be built around those three facts. ## What matters on a cleaning route 1. **Recurring clients on a cycle** — weekly, biweekly, monthly — with the deep clean and the move-out as one-off jobs on the same calendar. 2. **Access notes on every property**, visible to the team at the stop, not in an email from last year. 3. **The team's day in driving order**, sent to the car's navigation in one tap. 4. **Estimates the customer approves from their phone**, with a deposit for first cleans, and card payment on the same link. 5. **Spanish for the crew.** A large share of cleaning teams speak Spanish; the app the team uses all day has to. 6. **Time on site.** Estimated versus actual per visit, so a house that takes four hours instead of two gets re-priced instead of eaten. ## The options, with dated prices Prices as published by each vendor on its own pricing page on 2026-09-30, monthly billing. The product names are trademarks of their owners; DoneOnce is not affiliated with them. | Software | Built for | Published price | Spanish | |---|---|---|---| | Jobber (getjobber.com/pricing) | General field service; common in cleaning | $49 Core (1 user) · $139 Connect (1 user) to $399 (15) · $199 Grow (1 user) to $499 (15) · $499 Plus (5 users) to $699 (15); $29 per extra user (Core takes one; more needs Connect) | Web app for every user; mobile app for non-admins only | | Housecall Pro (housecallpro.com/pricing) | General field service | $79 Basic (1) · $189 Essentials (5) · $329 Max (8); $35 per extra user on Max | Mobile app and support | | Workiz (workiz.com/pricing) | General field service | Not published — "request pricing" | Mobile app toggle | | DoneOnce (doneonce.app) | Any recurring route — cleaning, pool, lawn | $69 for up to 3 people, +$15 per person to the 10th, +$10 after; unlimited clients | Whole product, both sides, English and Spanish | There are also cleaning-specific products (ZenMaid, Maidily, Launch27 and others) whose prices were not verified for this page; if one of them is on your list, read its pricing page the same way — monthly price, users included, price per extra user, and whether the team's app is in Spanish. ## Which one fits which company - **One owner cleaning alone**: Jobber Core at $49 is the cheapest entry, with the limits of its lowest plan. DoneOnce at $69 includes everything from day one and does not need an upgrade when the second cleaner joins. - **Two teams, four to six people**: Jobber is $199 for four or five on Connect (its 5-user plan; Core stops at two people), and Housecall Pro Essentials $189; DoneOnce is $84 for four and $99 for five. The difference over a year is the price of a vacuum or two. - **A company with an office, online booking and a marketing budget**: Housecall Pro's booking and review tools or Jobber's integrations may be worth their price. - **A Spanish-speaking team**: DoneOnce is the only one in this list where the owner, the team and the customer's approval link are all in Spanish. ## What DoneOnce does for a cleaning company Clients with properties, access notes and visit history; zones by ZIP code; weekly, biweekly and monthly frequencies plus one-off jobs; one route per team per day sent to Google Maps, Waze or Apple Maps; visits logged with photos, by hand or by voice; estimates with deposits and subscriptions approved from the customer's phone; online card payment into your own Stripe account; a payments center that shows what each client owes and reminds them by email; jobs with estimated versus actual time; clock-in, weekly timesheet and pay. Two months free, no card: https://app.doneonce.app/signup. Setup — the client list and the zones — is done with you, in English or Spanish. --- # Best software for a lawn care route A lawn route lives and dies by density: fifteen to thirty stops a day, ten minutes each, and the money is made or lost in the drive between them. The season adds a second problem — the same client is weekly in June and biweekly in November — and the crew adds a third: two or three people in one truck, often Spanish-speaking, with no time to type. Software for a mowing route has to answer those three things before anything else. ## What matters on a lawn route 1. **Density by zone.** Clients grouped by ZIP code onto the same day, so a new customer in the same neighborhood lands on the same route by itself. 2. **The route in the truck.** One list per crew per day, in driving order, handed to Google Maps, Waze or Apple Maps in one tap. 3. **Frequency that changes with the season.** Weekly, biweekly, monthly, and the switch between them without rebuilding the schedule. 4. **A crew that can use it.** The tech's screen in Spanish, a clock-in that takes two seconds, a visit that can be logged by voice. 5. **Money without evenings.** Monthly subscriptions billed by themselves, the cleanup or the mulch job quoted from the truck and approved from the customer's phone, reminders sent without you. 6. **A price per person, not per plan.** A three-person crew should not pay for a ten-user plan to get the feature it needs. ## The options, with dated prices Prices as published by each vendor on its own pricing page on 2026-09-30, monthly billing. The product names are trademarks of their owners; DoneOnce is not affiliated with them. | Software | Built for | Published price | Spanish | |---|---|---|---| | Jobber (getjobber.com/pricing) | General field service; popular in lawn care | $49 Core (1 user) · $139 Connect (1 user) to $399 (15) · $199 Grow (1 user) to $499 (15) · $499 Plus (5 users) to $699 (15); $29 per extra user (Core takes one; more needs Connect) | Web app for every user; mobile app for non-admins only | | Housecall Pro (housecallpro.com/pricing) | General field service | $79 Basic (1) · $189 Essentials (5) · $329 Max (8); $35 per extra user on Max | Mobile app and support | | Service Fusion (servicefusion.com/pricing) | Larger service companies | $245 · $382 · $627; unlimited users | Not stated | | Workiz (workiz.com/pricing) | General field service | Not published — "request pricing" | Mobile app toggle | | DoneOnce (doneonce.app) | Any recurring route — lawn, pool, cleaning | $69 for up to 3 people, +$15 per person to the 10th, +$10 after; unlimited clients | Whole product, both sides, English and Spanish | ## Which one fits which crew - **One owner with a mower and forty lawns**: Jobber Core at $49 is the cheapest entry on the list, with the caveat that its plan leaves out features the higher plans have. DoneOnce at $69 gives the same person zones, the route in the truck, subscriptions and online payment without a plan to upgrade to later. - **A two-truck operation, three to six people**: this is where the plans separate. Jobber is $197 for three on Connect ($139 + 2 × $29; Core stops at two people) and $199 for five, and Housecall Pro Essentials $189; DoneOnce is $69 for three and $99 for five, with everything included. - **A company with an office, dispatching one-off jobs, needing QuickBooks and marketing**: Jobber or Housecall Pro; Service Fusion if the team is large enough that unlimited users at $245+ comes out cheaper. - **A Spanish-speaking crew**: DoneOnce puts the owner's app, the crew's app and the customer's approval link in Spanish, on the phone and on the desktop. Jobber is in Spanish on the web for every user and in its mobile app for non-admins, so an owner on the phone works in English; Housecall Pro's mobile app is in Spanish, while its customer notifications are sent in English. ## What DoneOnce does on a lawn route Clients with properties and access notes; zones by ZIP code that fix the day; weekly, biweekly and monthly frequencies; one route per crew per day sent to Google Maps, Waze or Apple Maps; visits logged on the route, with photos, by hand or by talking to the voice assistant; estimates with deposits for the one-off jobs and subscriptions for the monthly ones, approved from the customer's phone; online card payment into your own Stripe account; a payments center that shows what every client owes and reminds them by email; clock-in, weekly timesheet and pay. Two months free, no card: https://app.doneonce.app/signup. The client spreadsheet is imported with you, in English or Spanish. --- # Best software for a pool service route A pool route is the purest case of a business whose week repeats: the same pools, the same days, chemistry that has to be logged, and a customer who never sees you work and only sees the bill. The software question is not "which has the most features" but "which one makes Tuesday run itself and gets the invoice paid". Six things decide it. ## What matters on a pool route 1. **The route per tech per day, in driving order, in the truck's navigation.** If the tech has to retype addresses into Google Maps, the software has failed at its first job. 2. **Zones.** A new pool in ZIP 33186 should land on the Thursday route by itself, not by someone remembering. 3. **The visit record.** What was done, what was added, a photo, and a way to log it without typing in the sun — by voice, ideally. 4. **Getting paid.** Monthly service, one-off repairs and the filter clean quoted on the spot should all become money without an evening of invoicing. 5. **Spanish.** Many pool crews in Florida, Texas, Arizona and California speak Spanish; software the tech cannot read is software the tech will not use. 6. **A price that does not grow faster than the route.** Per-pool pricing looks cheap at 40 pools and expensive at 200. ## The options, with dated prices Prices as published by each vendor on its own pricing page on 2026-09-30, monthly billing. The product names are trademarks of their owners; DoneOnce is not affiliated with them. | Software | Built for | Published price | Spanish | |---|---|---|---| | Skimmer (getskimmer.com/pricing) | Pool service only | $1 per pool per month from $49, for up to 49 pools; $2 per pool from $98, for 50 to 1000 pools; unlimited users | Support and tutorials; app UI not stated | | Pool Brain (poolbrain.com/pricing) | Pool service only | $50 a month plus $65 per technician on the page's calculator ($375 for 5 technicians); unlimited office users | Not stated | | Jobber (getjobber.com/pricing) | General field service | $49 Core (1 user) to $699 Plus (15 users); Connect from $139 and Grow from $199 for 1 user; $29 per extra user (Core takes one; more needs Connect) | Web app for every user; mobile app for non-admins only | | Housecall Pro (housecallpro.com/pricing) | General field service | $79 to $329 by plan; 1 to 8 users included; $35 per extra user on Max | Mobile app and support | | DoneOnce (doneonce.app) | Any recurring route — pool, lawn, cleaning | $69 for up to 3 people, +$15 per person to the 10th, +$10 after; unlimited pools | Whole product, both sides, English and Spanish | ## Which one fits which route - **A solo operator with 40 pools who lives by the chemistry log**: Skimmer's Getting Started plan, $49 a month for up to 49 pools, is hard to beat and its dosing history is the deepest in the list. - **A route of 100 to 300 pools with two to five techs**: this is where per-pool pricing turns — $200 to $600 a month on Skimmer's Scaling Up, the plan its page puts a route of 50 pools or more on, against $69 to $99 on DoneOnce — and where estimates, subscriptions and the payments center start paying for themselves. Pool Brain's per-tech price sits in between. - **A pool company that also does repairs, resurfacing or other trades**: a general tool (Jobber, Housecall Pro) or DoneOnce, which is not pool-specific but is built for the recurring route; Jobber and Housecall Pro bring booking, dispatch and integrations at a higher price per seat. - **A Spanish-speaking crew or Spanish-speaking customers**: DoneOnce is the only one in the list where the owner's app, the tech's app and the customer's approval link are all in Spanish. ## What DoneOnce does on a pool route Clients with properties and gate codes; zones by ZIP code; one route per tech per day sent to Google Maps, Waze or Apple Maps; visits logged on the route, with photos, by hand or by voice; estimates with deposits and recurring subscriptions approved from the customer's phone; online card payment into your own Stripe account; a payments center that shows what each client owes and reminds them by email; clock-in and a weekly timesheet. Chemistry readings today go in the visit notes and photos rather than a dosing log — if that is the center of your business, Skimmer is the more specialized tool. Two months free, no card: https://app.doneonce.app/signup. --- # DoneOnce vs Housecall Pro Housecall Pro is a polished, widely used field-service platform with strong customer-facing tools. This page is for a small route business deciding between the two, and it is fair about where Housecall Pro wins. Prices were read on Housecall Pro's own pricing page, https://www.housecallpro.com/pricing/, on 2026-09-20 and re-read on 2026-09-30 with the same numbers (monthly billing). Check the page before deciding; plans change. ## Price by team size | Team | DoneOnce | Housecall Pro | |---|---|---| | 1 person | $69 | $79 (Basic, 1 user) | | 3 people | $69 | $189 (Essentials, 5 users — Basic's extra-user price is not published) | | 5 people | $99 | $189 (Essentials) | | 8 people | $144 | $329 (Max, 8 users) | | 10 people | $174 | $399 (Max + 2 users at $35) | Prices as published by Housecall Pro on 2026-09-30. Housecall Pro is a trademark of its owner; DoneOnce is not affiliated with it. DoneOnce is one plan: $69 a month for up to 3 people, $15 per person from the 4th to the 10th, $10 per person from the 11th, everything included. Housecall Pro is three plans — Basic $79 (1 user), Essentials $189 (5 users), Max $329 (8 users, $35 per additional user) — and the features grow with the plan. At every team size in the table DoneOnce costs less; the gap widens as the crew grows. Both offer online card payment. With DoneOnce the money goes to the business's own Stripe account at Stripe's standard rate (2.9% + 30¢) and DoneOnce takes no cut. ## Spanish Housecall Pro deserves credit here: it offers a Spanish language option in the mobile app and a Spanish-speaking support team. DoneOnce goes further — the whole product is in Spanish for the owner, the office and the technician, and the customer side (estimate approval, payment link, emails) and the help articles are in Spanish as well. ## What each one is built for Housecall Pro is built around the service call: online booking, dispatching, "on my way" texts, invoicing, review requests, a consumer financing option and a marketing suite. If your customers book one-off appointments and your office runs a dispatch board, it is a strong choice. DoneOnce is built around the recurring route. Clients belong to zones by ZIP code; each technician gets a route per day in driving order, sent to Google Maps, Waze or Apple Maps; visits are logged on the route, by hand or by talking to the voice assistant; estimates with deposits and recurring subscriptions are approved by link; the payments center shows what every client owes and sends email reminders. All of that is included at every team size. ## Choose Housecall Pro if - You need online booking, consumer financing or automated review requests today. - Your work is mostly one-off service calls with a dispatcher. - You want the largest set of integrations and add-ons. ## Choose DoneOnce if - Your clients repeat on a weekly, biweekly or monthly cycle and you want the week to organize itself. - Your crew or your customers speak Spanish, on both sides of the estimate. - You want one all-in price that stays low as the team grows. Start free at https://app.doneonce.app/signup — two months, no card, setup done with you. --- # DoneOnce vs Jobber Jobber is the best-known software in this category and a good product. This page is for the owner of a small route business who is deciding between the two, and it tries to be fair: there are teams Jobber fits better, and it says which. Prices were read on Jobber's own pricing page, https://www.getjobber.com/pricing/, on 2026-09-30 (monthly billing, no commitment, the regular price after any introductory discount), and the limit on Core in [its help center](https://help.getjobber.com/en/articles/manage-teamhow-to-add-manage-and-deactivate-team-members/) (updated 2026-08-18). Jobber changes its plans from time to time — check the page before deciding. ## Price by team size | Team | DoneOnce | Jobber | |---|---|---| | 1 person | $69 | $49 (Core, 1 user) | | 3 people | $69 | $197 (Connect + 2 users at $29) | | 5 people | $99 | $199 (Connect, 5 users) | | 8 people | $144 | $286 (Connect 5 users + 3) | | 10 people | $174 | $299 (Connect, 10 users) | | 15 people | $224 | $399 (Connect, 15 users) | Prices as published by Jobber on 2026-09-30. Jobber is a trademark of its owner; DoneOnce is not affiliated with it. DoneOnce is $69 a month for up to 3 people, $15 per person from the 4th to the 10th and $10 per person from the 11th — one plan, everything included. Jobber is four plans: Core $49 for 1 user; Connect $139, Grow $199 and Plus $499 at their smallest size, each also sold for 5, 10 and 15 users (Connect $199, $299, $399; Grow $299, $399, $499; Plus starts at 5 users and goes to $599 and $699); and $29 per extra user. Core is sold for one person and takes one added seat; to add more, Jobber's help center says to upgrade to Connect, so from three people up the table prices Connect. The lower plans leave out features the higher ones have. For one person, Jobber Core is cheaper. From two people up, DoneOnce is. The same numbers, laid out for a small team deciding whether to switch, are on the [Jobber alternative](/compare/jobber-alternative) page; DoneOnce's full seat table is on [pricing](/pricing), and the [savings calculator](/calculator) prices any team size from 1 to 30 on each Jobber plan. Both take card payments through Stripe-style processing at about 2.9% + 30¢. DoneOnce takes no cut of a customer's payment; the money goes to the business's own Stripe account. ## Spanish Jobber's help center (https://help.getjobber.com/en/articles/spanish-language-jobber-mobile-app-faq/, updated 2026-09-24, read 2026-09-25) says Spanish is available on the web for any team member, admin or not, and in the mobile app for non-admin users only, so an owner or admin on the phone works in English. DoneOnce is in Spanish for everyone on every screen, the phone included — the owner, the office, the technician — and for the customer: the estimate approval and payment link, the emails and the help articles are in Spanish too. ## What each one is built for Jobber is a general field-service platform: quoting, scheduling, invoicing, online booking, a client hub, marketing add-ons, and a large ecosystem of integrations (QuickBooks, Zapier, hundreds more). If you run one-off jobs — repairs, installs, projects — with a growing office staff, Jobber's breadth is worth its price. DoneOnce is built for the business whose week repeats: the same clients on a weekly, biweekly or monthly cycle. Zones by ZIP code put a new client on the right day automatically; each technician gets one route per day, sent to Google Maps, Waze or Apple Maps; visits are recorded on the route; the technician can talk to a voice assistant to log what happened at a stop. Estimates, subscriptions, online payment and a payments center that shows what is owed are included at every team size. ## Choose Jobber if - You are one person and $49 matters more than the features above. - You need QuickBooks sync, online booking or a marketing suite today. - Most of your work is one-off jobs rather than recurring visits. ## Choose DoneOnce if - You visit the same clients on a cycle and want the route to organize itself by zone. - Your crew or your customers speak Spanish. - You want one price that stays low as the team grows, with nothing gated behind a higher plan. Start free at https://app.doneonce.app/signup — two months, no card. Setup is done with you: send the client spreadsheet and the zones are drawn together. --- # DoneOnce vs Skimmer Skimmer is the most popular software written specifically for pool service, and for pool chemistry it is the more specialized tool. This page is for a pool route owner weighing the two, and it says plainly where Skimmer is the better fit. Prices were read on Skimmer's pricing page, https://www.getskimmer.com/pricing, on 2026-09-30. Skimmer is priced per serviced location: Getting Started at $1.00 per location per month (from $49), for businesses servicing 0 to 49 pools; Scaling Up at $2.00 per location per month (from $98), for 50 to 1000 pools; Enterprise by quote above that; unlimited technicians and admins on every plan. Add-ons on the page: service texts $0.029 per message (included on Scaling Up), AI phone $99/month, marketing suite $150/month. DoneOnce is priced per person on the team, not per pool: $69 a month for up to 3 people, $15 per person from the 4th to the 10th, $10 from the 11th, unlimited clients and properties. ## Price by route size | Route | DoneOnce (team of 3) | Skimmer Getting Started | Skimmer Scaling Up | |---|---|---|---| | 40 pools | $69 | $49 (minimum) | $98 (minimum) | | 70 pools | $69 | Not offered (0–49 pools) | $140 | | 120 pools | $69 | Not offered (0–49 pools) | $240 | | 200 pools (team of 5) | $99 | Not offered (0–49 pools) | $400 | Prices as published by Skimmer on 2026-09-30. Skimmer is a trademark of its owner; DoneOnce is not affiliated with it. The shape of the two prices is the point. Skimmer grows with the number of pools; DoneOnce grows with the number of people. Up to 49 locations Skimmer's Getting Started plan, at $49, is cheaper. From 50 pools Skimmer's page puts a route on Scaling Up, $100 or more, and DoneOnce costs less — and a pool route grows in pools long before it grows in people. ## What each one covers Skimmer is deep on pool service: chemical readings and dosing history per body of water, service checklists with photos, route optimization, service emails and texts to the customer, and on higher plans a marketing suite and phone answering. If the chemistry log is the center of your business, it is the more specialized product. DoneOnce covers the whole business of a route, not only the pool: the client book with properties and access notes, zones by ZIP code that put a new client on the right day, one route per technician per day sent to Google Maps, Waze or Apple Maps, estimates with deposits and recurring subscriptions approved from the customer's phone, online card payment into your own Stripe account, a payments center that shows what every client owes and reminds them by email, jobs with estimated versus actual time, crew clock-in and a weekly timesheet, and a voice assistant the technician talks to on the route. It is in Spanish end to end — the technician's app, the customer's link and the help. Chemistry readings today go in the visit notes and photos, not a dedicated dosing log. Service reports with photos are in development. ## Choose Skimmer if - The chemical log per pool, with dosing history, is what your business runs on. - You want customer text notifications today (DoneOnce's are email today; text is in development). - Your route is small and you are counting single dollars. ## Choose DoneOnce if - Your route is large or growing and you want the price to stay flat as pools are added. - Estimates, subscriptions and getting paid on time matter as much as the visit itself. - Your technicians or your customers speak Spanish. - You also run lawn, cleaning or repair work alongside pools and want one app. Start free at https://app.doneonce.app/signup — two months, no card, and the client list is imported with you. --- # A GorillaDesk alternative for recurring routes GorillaDesk is software for small route businesses; its own site names pest control, pool service and lawn care as its industries. It prices differently from most field service software: by **route**, meaning each schedule a technician runs, with unlimited users who are not on a schedule. This page lays out what that costs at each size, compares it with a product priced by the person, and says plainly when GorillaDesk is the better choice. It is written by DoneOnce, which sells a competing product. GorillaDesk's prices were read on its own pricing page, https://gorilladesk.com/pricing/, on 2026-09-30, in a real browser, with its route slider moved through every size and the billing on monthly. The page says its plans are month-to-month with no contracts and no setup fees. Plans change; check the page before deciding. ## What GorillaDesk costs a month, by route | Routes | Basic | Pro | Growth | DoneOnce, one person per route | |---|---|---|---|---| | 1 route | $49 | $99 | $149 | $69 | | 2 routes | $99 | $149 | $249 | $69 | | 3 routes | $149 | $199 | $299 | $69 | | 4 routes | $179 | $249 | $349 | $84 | | 5 routes | $209 | $299 | $499 | $99 | | 8 routes | $299 | $449 | $649 | $144 | | 10 routes | $359 | $549 | $749 | $174 | | 15 routes | $509 | $799 | $999 | $224 | Prices as published by GorillaDesk on 2026-09-30. GorillaDesk is a trademark of its owner; DoneOnce is not affiliated with it. Per month, in U.S. dollars, billed monthly. The slider publishes a price for every size from 1 to 75 routes, and "Chat With Us" past 75. GorillaDesk also sells yearly billing; those prices are not quoted here. ## Routes against people: which is cheaper for you The two products count different things, so the fair comparison depends on how your crew works. - **GorillaDesk counts schedules.** Its FAQ says only users assigned to a schedule need a paid seat, so the owner and the office are free, and a crew that rides together needs a schedule only for its crew leader. Two people on one truck are one route. - **DoneOnce counts people.** Every person who signs in is a seat, office included, but the first three are included in the $69: $69 a month for a team of up to 3, $15 per person from the 4th to the 10th and $10 from the 11th. So for **one route**, GorillaDesk Basic is $20 a month cheaper than DoneOnce, whether one person or a truck of two runs it. From **two solo routes** on, DoneOnce costs less on the table above: $69 against $99 for two technicians, $99 against $209 for five. Where most of the crew rides in pairs, count your routes and your people and put both into the [savings calculator](/calculator), which prices GorillaDesk by route and DoneOnce by person from the same dated file. ## What each GorillaDesk plan adds From the same page on 2026-09-30: - **Basic:** unlimited admin users and mobile devices, invoices, estimates and work orders, advanced invoice frequencies, job and customer mapping, basic routing (limited to 25 stops), Square and Stripe, broadcast messaging, triggered automations, automated emails and texts, and dashboards. - **Pro:** everything in Basic, plus a customer online portal, online booking, Stripe and Square subscriptions, routing with a drive matrix, review generation, documents and e-signatures, device tracking and barcoding, commission tracking, QuickBooks Online sync, GPS tracking, time clocking, Zapier and open API access. - **Growth:** everything in Pro, plus map estimation tools, drive time and best available time, a sales pipeline, custom fields and job statuses, and multi-branch support. Text messaging is sold separately, as a monthly subscription plus credit packages. The page also says an account can be frozen if the business is seasonal, and that moving your data from another system is free. Note where recurring billing sits: **Stripe and Square subscriptions are on Pro**, so a route business that bills a monthly plan by card should price Pro, not Basic. ## What DoneOnce is, and what it is not DoneOnce is built for the business whose week repeats: the same clients on a weekly, every-two-weeks or monthly cycle, like a pool route, a lawn crew, a cleaning company or pest control. It has one plan with everything in it. Zones by ZIP code put each new client on the right day; each technician gets one route per day, sent to Google Maps, Waze or Apple Maps, with a suggested reorder when a different order saves driving; visits are recorded on the route with photos; estimates with deposits and recurring subscriptions are approved and paid by card from the customer's phone, through the business's own Stripe account with no platform commission; the payments center shows who owes what and reminds them by email. Each person can use it in English or Spanish. What it does not have that GorillaDesk does: online booking, QuickBooks sync, Square, custom documents with e-signatures, device tracking and barcoding, a sales pipeline, a Zapier integration or multi-branch support, and texting customers is not live yet. If you use those, GorillaDesk is the better fit. ## Stay on GorillaDesk if - You run one route, or most of your crew rides together, and Basic covers what you need. - You rely on online booking, QuickBooks Online sync, device tracking or texting today. - Your office is large, since office users cost nothing on GorillaDesk. ## Switch to DoneOnce if - Two or more technicians each run their own route on a recurring cycle, and the per-route price is what hurts. - You bill recurring plans by card and want that in the one plan rather than on Pro. - The owner, the office or the crew works in Spanish. For the routine itself, the guides on [how to organize service routes by day](/guides/organize-service-routes) and [how to charge recurring clients automatically](/guides/charge-recurring-clients-automatically) work with any software. Other comparisons: [a Service Autopilot alternative](/compare/service-autopilot-alternative), [a Yardbook alternative](/compare/yardbook-alternative) and the [pool route buyer's guide](/compare/best-software-for-a-pool-route). ## Questions ### How much does GorillaDesk cost? On its pricing page on 2026-09-30, billed monthly, one route costs $49 on Basic, $99 on Pro and $149 on Growth; five routes cost $209, $299 and $499. The page publishes a price for every size up to 75 routes. ### Does GorillaDesk charge per user? No, per route. Its FAQ says only users assigned to a schedule need a paid seat, so admins and office staff are free, and a crew riding together needs one schedule for its leader. ### Is GorillaDesk cheaper than DoneOnce? For a single route, yes: Basic is $49 against DoneOnce's $69. With two or more technicians on their own routes, DoneOnce costs less: $69 against $99 for two, $99 against $209 for five on Basic. ### Which GorillaDesk plan has recurring card billing? Pro, which lists Stripe and Square subscriptions among what it adds to Basic, at $99 a month for one route on 2026-09-30. DoneOnce includes recurring subscriptions paid by card in its one plan. Start free at https://app.doneonce.app/signup — two months, no card. --- # A Housecall Pro alternative for small recurring-service teams Housecall Pro is a polished product, built around the service call: online booking, dispatch, "on my way" texts, review requests and consumer financing. The question that brings a small crew to a page like this one is usually the price of the plan it has to move to as it grows. This page puts the two prices side by side and says plainly when Housecall Pro is the better choice. For the full head-to-head, see [DoneOnce vs Housecall Pro](/compare/doneonce-vs-housecall-pro). Housecall Pro's prices were read on its own pricing page, https://www.housecallpro.com/pricing/, on 2026-09-25: monthly billing, the same numbers as our first reading on 2026-09-20 and our re-reading on 2026-09-30. Plans change; check the page before deciding. ## What a team of 1 to 15 pays | Team | DoneOnce | Housecall Pro | |---|---|---| | 1 person | $69 | $79 (Basic, 1 user) | | 3 people | $69 | $189 (Essentials, 5 users) | | 5 people | $99 | $189 (Essentials, 5 users) | | 8 people | $144 | $329 (Max, 8 users) | | 10 people | $174 | $399 (Max + 2 users at $35) | | 15 people | $224 | $574 (Max + 7 users at $35) | Prices as published by Housecall Pro on 2026-09-30. Housecall Pro is a trademark of its owner; DoneOnce is not affiliated with it. Per month, in U.S. dollars. Housecall Pro's plans on that date: Basic $79 for 1 user, Essentials $189 for 5 users, Max $329 for 8 users and $35 a month per additional user. The page states an additional-user price only on Max, so a team of 2 to 5 is priced on Essentials and a team of 6 or more on Max. Paid yearly, Housecall Pro is $59, $149 and $299 a month; DoneOnce has no yearly plan and no contract. ## Why a small crew pays for the next plan The jump is the plan, not the person. A second person on Housecall Pro means leaving Basic for Essentials, $110 more a month, because Basic's page lists one user and no price for a second. The sixth person means leaving Essentials for Max, $140 more. On DoneOnce the second and third person cost nothing, the 4th to the 10th are $15 each and from the 11th $10 each; every feature is in every team size. For a crew of three that is $69 against $189, or $828 against $2,268 across a year. Card payments are a separate cost on both. DoneOnce takes no platform commission: the customer's money goes into the business's own Stripe account at Stripe's standard 2.9% + 30¢. The full DoneOnce price is on the [pricing page](/pricing), and the [savings calculator](/calculator) puts your own team size next to Housecall Pro's published plans. ## Spanish Housecall Pro deserves credit here: its mobile app is in Spanish. Its help center (https://help.housecallpro.com/en/articles/10553447-using-housecall-pro-mobile-apps-in-spanish, read 2026-09-25) says Spanish is available on mobile devices, that some elements such as statuses, alerts and notifications stay in English, and that customer notifications are still sent in English. DoneOnce is in Spanish for everyone who touches it, on the phone and on the desktop: the owner, the office and the technician each choose their language, and the estimate approval, the payment link, the customer emails and the help articles exist in Spanish too. More on the [Spanish and English](/spanish) page. ## What DoneOnce is built for The business whose week repeats: the same clients on a weekly, biweekly or monthly cycle. Zones by ZIP code put a new client on the right day; each technician gets one route per day, sent to Google Maps, Waze or Apple Maps; visits are recorded on the route, by hand or by talking to the voice assistant; estimates with deposits and recurring subscriptions are approved and paid from the customer's phone; the payments center shows who owes what and reminds them by email. A pool route, a lawn crew, a cleaning company, pest control: the trade is an example, the cycle is the point. ## Stay on Housecall Pro if - You need online booking, consumer financing, automated review requests or a marketing suite today. DoneOnce does not have them. - Your work is mostly one-off service calls run from a dispatch board. - You want the largest set of integrations and add-ons, or a yearly plan at a lower monthly price. - Your team already runs on Housecall Pro and the price is not what hurts. ## Switch to DoneOnce if - You are two to fifteen people visiting the same clients on a cycle, and the next plan is the problem. - Your customers read Spanish, or the owner works in Spanish on the phone. - You want one plan with everything in it and a price that grows by the person, not by the plan. ## Questions ### How much does Housecall Pro cost for 3 users? On Housecall Pro's pricing page on 2026-09-25, Basic includes 1 user and publishes no price for a second, so 3 users are on Essentials at $189 a month (5 users included). DoneOnce is $69 a month for a team of up to 3. ### What does an extra user cost on Housecall Pro? $35 a month per additional user, stated on the Max plan ($329 for 8 users) on Housecall Pro's pricing page on 2026-09-25. The page does not state an additional-user price on Basic or Essentials. ### Is Housecall Pro available in Spanish? Its mobile app is, according to Housecall Pro's help center, with some elements left in English, and customer notifications are sent in English. DoneOnce is in Spanish for the owner, the office, the technician and the customer, including the customer emails. ### Can I try DoneOnce before I cancel Housecall Pro? Yes. The first 2 months are free, no card is required, and setup is done with you: send the client spreadsheet and the zones are drawn together. Start free at https://app.doneonce.app/signup — two months, no card. --- # Housecall Pro pricing by team size Housecall Pro sells three published plans, and each includes a set number of users: Basic 1, Essentials 5 and Max 8. What a crew pays therefore depends less on the price of a user than on which plan its size lands on. This page works it out for teams from 1 to 15 people, from Housecall Pro's own pricing page, and shows where a published price does not exist. It is written by DoneOnce, which sells a competing product, and says so where it comes up. Housecall Pro's prices were read on https://www.housecallpro.com/pricing/ on 2026-09-30, in a real browser. The page builds its plan cards from a short quiz (industry, team size, goals), and the plan prices are in the page's own text: monthly billing, the regular price, before the introductory offers the page was showing that day. Plans change; check the page before deciding. ## What Housecall Pro costs a month, by team size | Team | Basic | Essentials | Max | DoneOnce | |---|---|---|---|---| | 1 person | $79 (1 user included) | $189 (5 users included) | $329 (8 users included) | $69 | | 2 people | Not published (Basic lists 1 user) | $189 (5 users included) | $329 (8 users included) | $69 | | 3 people | Not published | $189 (5 users included) | $329 (8 users included) | $69 | | 5 people | Not published | $189 (5 users included) | $329 (8 users included) | $99 | | 6 people | Not published | Not published (Essentials lists 5 users) | $329 (8 users included) | $114 | | 8 people | Not published | Not published | $329 (8 users included) | $144 | | 10 people | Not published | Not published | $399 (8 users + 2 at $35) | $174 | | 12 people | Not published | Not published | $469 (8 users + 4 at $35) | $194 | | 15 people | Not published | Not published | $574 (8 users + 7 at $35) | $224 | Prices as published by Housecall Pro on 2026-09-30. Housecall Pro is a trademark of its owner; DoneOnce is not affiliated with it. Per month, in U.S. dollars, before tax. Housecall Pro states an additional-user price only on Max, $35 a month per additional user. Basic lists 1 user and Essentials 5, with no published price for one more, so "not published" here means exactly that: the page gives no number, and none is guessed. In practice a second person means Essentials and a sixth means Max. The page also offers "tailored pricing information" through a demo; no price is published for it. ## Annual billing Paid yearly, the page lists lower monthly rates: **Basic $59**, **Essentials $149** and **Max $299** a month, for the same 1, 5 and 8 users. It does not state a separate annual price for an additional user on Max. ## Why a small crew pays for the next plan The jump is the plan, not the person. A second person on Housecall Pro means leaving Basic for Essentials, from $79 to $189 a month, because Basic lists one user and no price for a second. Three, four and five people then cost the same $189. The sixth person means leaving Essentials for Max, from $189 to $329. From the ninth person each one adds $35. So per person, Housecall Pro costs the least at exactly 5 or exactly 8 people and the most at 2 and 6, where a crew pays for users it does not have. ## What each plan adds From the plan cards on the same page, on 2026-09-30: - **Basic:** online booking, scheduling and dispatch, estimates and invoicing, payments and consumer financing, a price book, job costing and review management. - **Essentials:** everything in Basic, plus routes (grouping and sequencing the day's jobs), flat-rate pricing, checklist automations, photo reports, employee GPS tracking, commissions and QuickBooks Online sync. - **Max:** everything in Essentials, plus a sales proposal tool, **recurring service plans**, route optimization, open API access, a dedicated onboarding specialist and escalated phone support. Every plan includes live phone and chat support, the mobile app for iOS and Android, and, per the page, the app in English and Spanish. Housecall Pro's help center adds that on the phone some elements such as statuses and alerts stay in English, and customer notifications are sent in English. The detail that matters most for a recurring business is the last one on Max: **recurring service plans are listed on Max**, the $329 plan. A crew whose income is maintenance agreements should price Max, not the first plan that fits its head count. ## A flat price for a business whose week repeats DoneOnce is built for the business whose clients repeat: the same people weekly, every two weeks or monthly, like a pool route, a lawn crew or a cleaning company. It has one plan with everything in it, recurring subscriptions included: $69 a month for a team of up to 3, $15 per person from the 4th to the 10th and $10 from the 11th. Zones by ZIP code put each client on the right day, each technician gets one route per day sent to Google Maps, Waze or Apple Maps, and subscriptions are approved and paid from the customer's phone. The owner, the office, the crew and the customer can each use it in Spanish. What it does not have: online booking, consumer financing, QuickBooks sync, a sales proposal tool or an open API, and texting customers is not live yet; reminders go by email. If you need those, Housecall Pro is the better fit. Put your own team into the [savings calculator](/calculator) to see both prices side by side. The case for switching is on [a Housecall Pro alternative for small crews](/compare/housecall-pro-alternative), the one-on-one is [DoneOnce vs Housecall Pro](/compare/doneonce-vs-housecall-pro), and the same breakdown for the other big name is [Jobber pricing by team size](/compare/jobber-pricing), with both side by side in [Jobber vs Housecall Pro](/compare/jobber-vs-housecall-pro). For the recurring billing itself, whatever the software, see [how to charge recurring clients automatically](/guides/charge-recurring-clients-automatically). ## Questions ### How much is Housecall Pro per month? On Housecall Pro's pricing page on 2026-09-30, billed monthly: Basic $79 with 1 user, Essentials $189 with 5 users and Max $329 with 8 users. Billed yearly they are $59, $149 and $299 a month. ### How much does Housecall Pro charge per additional user? $35 a month per additional user, stated on the Max plan. The page does not publish an additional-user price for Basic or Essentials, so a team of 2 to 5 is priced on Essentials and a team of 6 or more on Max. ### How much is Housecall Pro for a team of 3? $189 a month on Essentials, which includes 5 users, because Basic lists a single user. DoneOnce is $69 a month for a team of up to 3. ### Which Housecall Pro plan has recurring service plans? Max, at $329 a month for 8 users, lists recurring service plans among what it adds to Essentials on Housecall Pro's pricing page on 2026-09-30. Start free at https://app.doneonce.app/signup — two months, no card. --- # A Jobber alternative for small crews whose week repeats Jobber is a good product and the best-known name in this category. The complaint that brings people to a page like this one is usually the same: the bill grows faster than the business, because every person who opens the schedule is another user. This page puts the two prices side by side for a small team and says plainly when Jobber is still the better choice. For the full head-to-head, see [DoneOnce vs Jobber](/compare/doneonce-vs-jobber). Jobber's prices were read on its own pricing page, https://www.getjobber.com/pricing/, on 2026-09-30, with the team-size selector set to each size: monthly billing, no commitment, the regular price after any introductory discount. The limit on Core comes from [Jobber's help center article on managing the team](https://help.getjobber.com/en/articles/manage-teamhow-to-add-manage-and-deactivate-team-members/), updated 2026-08-18. Jobber changes its plans from time to time, so check it before deciding. ## What a team of 1, 3, 5 and 10 pays | Team | DoneOnce | Jobber Core | Jobber Connect | Jobber Grow | |---|---|---|---|---| | 1 person | $69 | $49 | $139 | $199 | | 3 people | $69 | Not sold (2 people at most) | $197 ($139 + 2 × $29) | $257 ($199 + 2 × $29) | | 5 people | $99 | Not sold | $199 (5-user plan) | $299 (5-user plan) | | 10 people | $174 | Not sold | $299 (10-user plan) | $399 (10-user plan) | Per month, in U.S. dollars. Jobber's plans on that date: Core $49 for 1 user; Connect $139 for 1 user, $199 for 5, $299 for 10 and $399 for 15; Grow $199 for 1 user, $299 for 5, $399 for 10 and $499 for 15; Plus from $499 for 5 users. Each plan card says users are added at $29 a month each, but Core takes only one added seat: Jobber's help center says that to add more, upgrade to Connect, and its pricing page offers Core only for "Just me". Each column shows the cheapest way to reach that team size on that plan. Prices as published by Jobber on 2026-09-30. Jobber is a trademark of its owner; DoneOnce is not affiliated with it. The plans are not the same product. Jobber lists automated client reminders, automatic payment collection, quote and invoice follow-ups, QuickBooks Online sync and time tracking as what Connect adds to Core. DoneOnce has one plan with everything in it, so the fair comparison for most teams is the Connect column: email reminders, the payments center and the crew timesheet are in DoneOnce at every team size. ## Jobber too expensive for a small team? The part that grows is the user. On Jobber, a user is anyone who opens the schedule, at the office or in the field, and each one past the plan's count is $29 a month. On DoneOnce the second and third person cost nothing, the 4th to the 10th are $15 each and from the 11th $10 each. For a crew of three that is $69 against $197 on Connect, the cheapest Jobber plan that takes three people; across a year, $828 against $2,364. Card payments are a separate cost on both. DoneOnce takes no platform commission: the customer's money goes into the business's own Stripe account at Stripe's standard 2.9% + 30¢. Jobber's pricing page lists its own card rates, 2.9% + 30¢ or 2.7% + 30¢ depending on the plan. The full DoneOnce price, with the seat table up to 15 people, is on the [pricing page](/pricing). For your own numbers, put your team size and your Jobber plan into the [savings calculator](/calculator): it reads the same dated prices. ## Spanish end to end Jobber is in Spanish too. Its help center (https://help.getjobber.com/en/articles/spanish-language-jobber-mobile-app-faq/, updated 2026-09-24, read 2026-09-25) says Spanish is available on the web for any team member, admin or not, and in the mobile app for non-admin users; an admin's mobile app stays in English because the admin features are not translated yet. So on Jobber the crew works in Spanish on the phone and the owner can in the browser, but not from the truck. DoneOnce is in Spanish for everyone who touches it: the owner, the office and the technician each choose their language, and the customer side follows the customer, so the estimate approval, the payment link, the emails and the help articles are in Spanish too. ## What DoneOnce is built for The business whose week repeats: the same clients on a weekly, biweekly or monthly cycle. Zones by ZIP code put a new client on the right day; each technician gets one route per day, sent to Google Maps, Waze or Apple Maps; visits are recorded on the route; estimates with deposits and recurring subscriptions are approved and paid from the customer's phone; the payments center shows who owes what and reminds them by email. A pool route, a lawn crew, a cleaning company, pest control: the trade is an example, the cycle is the point. ## Stay on Jobber if - You work alone, and Core at $49 does what you need. It is $20 a month less than DoneOnce. - You need QuickBooks Online sync, online booking, a website builder or two-way SMS today. DoneOnce does not have them. - Most of your work is one-off jobs (repairs, installs, projects) rather than recurring visits. - Your team already runs on Jobber and the price is not what hurts. A switch costs a week of attention; make it for a reason. ## Switch to DoneOnce if - You are two to ten people visiting the same clients on a cycle, and the per-user line on the bill is the problem. - The owner runs the business in Spanish from the phone, or your customers read Spanish. - You want one plan with everything in it, and a price that stays low as the crew grows. ## Questions ### How much does Jobber cost for 3 users? On Jobber's pricing page on 2026-09-30, the cheapest way to 3 users is Connect at $139 plus 2 extra users at $29 each, $197 a month. Core, at $49, is sold for one person and takes one added seat, so it stops at two. DoneOnce is $69 a month for a team of up to 3. ### What does an extra user cost on Jobber? $29 a month per extra user, on Jobber's pricing page on 2026-09-30; on Core only one can be added, and past that Jobber's help center says to upgrade to Connect. Jobber counts as a user anyone who opens the schedule, at the office or in the field. ### Is there a Jobber alternative in Spanish? Jobber is in Spanish on the web for every user and in its mobile app for non-admins, so an owner or admin on the phone works in English. DoneOnce is in Spanish on every screen, the phone included, for the owner, the office, the technician and the customer. ### Can I try DoneOnce before I cancel Jobber? Yes. The first 2 months are free, no card is required, and setup is done with you: send the client spreadsheet and the zones are drawn together. Start free at https://app.doneonce.app/signup — two months, no card. --- # Jobber in Spanish: how to turn it on, who can use it, and what stays in English A lot of people already on Jobber search for the same thing, often in Spanish: *jobber en español*, how to switch it to Spanish for the crew or for the owner. The short answer is that Jobber is in Spanish, but not for everyone and not everywhere. This page walks through it with what Jobber's own help center says, gives the price, and at the end shows an alternative built in Spanish end to end. It is written by DoneOnce, which is that alternative, and says so where it comes up. The Spanish version of this page is the original: [Jobber en español](/compare/es/jobber-en-espanol). The main source is Jobber's help article "Spanish language in Jobber FAQ" (https://help.getjobber.com/en/articles/spanish-language-in-jobber-faq/, updated 2026-09-24), read on 2026-09-30 in a real browser, together with the FAQ on its pricing page, https://www.getjobber.com/pricing/, read the same day. Jobber says it keeps expanding its Spanish, so check those pages before deciding. ## How to turn on Spanish in Jobber - **In the phone app:** there is no switch inside the app. Spanish turns on by itself for non-admin users whose phone language is set to Spanish. If the phone is in English, the app stays in English. - **On the web:** select your avatar at the top right, then Language, then Español. It is a per-person setting: it changes the language of your own account only, and any team member can use it, admin or not. - **When inviting someone new:** when you add a non-admin user, Jobber lets you choose whether the invitation goes out in English or in Spanish. ## Who can use Jobber in Spanish | Who | On the web | In the phone app | |---|---|---| | Technician or team member who is not an admin | Yes | Yes, if the phone is set to Spanish | | Admin | Yes | No, the app shows in English | | Account owner | Yes | No: the pricing FAQ excludes account owners along with administrators | Jobber gives the reason: admins have access to more features, and those features are not translated yet. If a technician using the Spanish app is made an admin, the app shows in English the next time it loads; their web language stays on Español. In practice the field crew can work in Spanish on the phone and the owner can work in Spanish on a computer, but not from the truck. ## What shows in Spanish and what stays in English According to the same article, these appear in Spanish: - content you or your team entered in Spanish (line item names and descriptions, internal notes, custom fields); - team scheduling notifications (push notifications and emails); - support and error messages, and messages from Jobber. Anything entered in English stays in English. The article does not say that the quotes, invoices or emails your customer receives are translated; if your customers read Spanish, test that before you decide. For help, Jobber says it has a limited number of Spanish-speaking support staff by phone or chat, select help articles in Spanish, Spanish captions on its YouTube videos, and a Spanish website, https://www.getjobber.com/es/. ## What Jobber costs The article mentions no separate charge for Spanish. The plans, billed monthly with no commitment, on Jobber's pricing page on 2026-09-30: | Team | Cheapest on Jobber | DoneOnce | |---|---|---| | 1 person | $49 (Core) | $69 | | 2 people | $78 (Core + 1 user at $29) | $69 | | 3 people | $197 (Connect + 2 users at $29) | $69 | | 5 people | $199 (Connect, 5-user plan) | $99 | Prices as published by Jobber on 2026-09-30. Jobber is a trademark of its owner; DoneOnce is not affiliated with it. The full breakdown, 1 to 15 people with the annual rates, is on [Jobber pricing by team size](/compare/jobber-pricing), and the [savings calculator](/calculator) puts your own team next to it. ## If the owner works in Spanish on the phone This is the difference that matters most. DoneOnce is in Spanish for everyone who touches it, on the phone and on the desktop: the owner, the office and the technician each pick their language in their own profile, and nobody is kept in English for being an admin. The customer's page, where they approve the estimate and pay, is in Spanish or English, and emails to customers follow the business's language. The help articles exist in Spanish, and the client import and the zones are set up with you, in Spanish if you prefer. DoneOnce is built for the business whose week repeats: the same clients weekly, every two weeks or monthly. Zones by ZIP code put each client on the right day, each technician gets one route per day, and subscriptions are approved and paid from the customer's phone. It is $69 a month for a team of up to 3, with everything in it. More on [the app in Spanish and English](/spanish) and on [a Jobber alternative for small teams](/compare/jobber-alternative). ## Stay on Jobber if - Only the crew needs Spanish, and the owner is comfortable in English on the phone or runs the business from a computer. - You need QuickBooks Online sync, online booking or a website builder today. DoneOnce does not have them, and texting customers is not live yet. - Most of your work is one-off jobs rather than recurring visits. ## Questions ### Is Jobber available in Spanish? Partly. According to its help center (updated 2026-09-24), Spanish is available on the web for any team member and in the phone app for non-admin users. An admin's or account owner's phone app shows in English. ### How do I switch Jobber to Spanish? On the web: avatar, Language, Español; any user can do it. On the phone: set the phone's language to Spanish; the app switches by itself, but only for non-admin users. ### Why is my Jobber app still in English? Most likely you are an admin or the account owner: Jobber does not show the phone app in Spanish to admins because their features are not translated yet. If you are not an admin, check that the phone's language is set to Spanish. ### Is there a Jobber alternative in Spanish? DoneOnce is in Spanish for the owner, the office, the technician and the customer, on the phone too, at $69 a month for a team of up to 3. It has no QuickBooks sync or online booking, so it fits when the language is what matters and the week repeats. Start free in Spanish at https://app.doneonce.app/signup?lang=es — two months, no card. --- # Jobber pricing by team size, from 1 to 15 users Jobber sells its plans by team size: a plan for one person, and bundles of 5, 10 and 15 users, with users added one at a time in between. That makes "how much is Jobber?" a question with a different answer for every crew. This page works it out for each team size from 1 to 15, from Jobber's own pricing page, and says where the price jumps. It is written by DoneOnce, which sells a competing product, and says so where it comes up. Jobber's prices were read on https://www.getjobber.com/pricing/ on 2026-09-30, in a real browser, with the team-size selector set to each size ("Just me", 2–5, 6–10 and 11–15 people) and the billing set to monthly with no commitment. The prices are the regular ones, before the introductory discount the page was showing that day. Plans change; check the page before deciding. ## What Jobber costs a month, by team size | Team | Core | Connect | Grow | DoneOnce | |---|---|---|---|---| | 1 person | $49 (1 user) | $139 (1 user) | $199 (1 user) | $69 | | 2 people | $78 (1 user + 1 added) | $168 (1 user + 1 added) | $228 (1 user + 1 added) | $69 | | 3 people | Not sold (Core stops at 2 users) | $197 (1 user + 2 added) | $257 (1 user + 2 added) | $69 | | 4 people | Not sold | $199 (5-user plan) | $286 (1 user + 3 added) | $84 | | 5 people | Not sold | $199 (5-user plan) | $299 (5-user plan) | $99 | | 6 people | Not sold | $228 (5-user plan + 1 added) | $328 (5-user plan + 1 added) | $114 | | 8 people | Not sold | $286 (5-user plan + 3 added) | $386 (5-user plan + 3 added) | $144 | | 10 people | Not sold | $299 (10-user plan) | $399 (10-user plan) | $174 | | 12 people | Not sold | $357 (10-user plan + 2 added) | $457 (10-user plan + 2 added) | $194 | | 15 people | Not sold | $399 (15-user plan) | $499 (15-user plan) | $224 | Prices as published by Jobber on 2026-09-30. Jobber is a trademark of its owner; DoneOnce is not affiliated with it. Per month, in U.S. dollars, before tax. Each cell is the cheapest published way to reach that team size on that plan: a bundle that already covers it, or a smaller bundle plus users added at $29 a month each, the price Jobber's plan cards give for an added user. Core is sold for "Just me" and takes one added user; Jobber's help center says to move to Connect to add more. The fourth plan, **Plus**, starts at the 5-user size: $499 for 5 users, $599 for 10 and $699 for 15. For **16 or more** people the page shows no price, only "Let's chat" and Contact Sales, so no number is given here for a team that size. ## Annual billing Jobber also sells each plan billed annually, prepaid for the year, at a lower monthly rate. On 2026-09-30 the page showed these regular annual rates, per month, after the first-year offer it was running that day: | Users included | Core | Connect | Grow | Plus | |---|---|---|---|---| | 1 user | $29 | $99 | $149 | — | | 5 users | — | $149 | $229 | $399 | | 10 users | — | $229 | $299 | $449 | | 15 users | — | $299 | $399 | $529 | A dash means the plan is not sold at that size. Jobber's FAQ says an annual plan is billed for the full term at the start and the payment is non-refundable if you cancel during the year. There is also a monthly plan with a 12-month commitment; its price is not quoted here. ## Where the price jumps - **The third person.** Core stops at two users, so a crew of three moves to Connect: from $78 to $197 a month. - **Four people cost the same as five.** At four people, Connect's 5-user plan ($199) is cheaper than one user plus three added ($226), so a crew of four pays for five. - **Every person past a bundle is $29.** Six people on Connect is $228, eight is $286; at ten the 10-user plan ($299) takes over. - **Sixteen people has no published price.** The selector ends at 11–15; past that it is a sales call. The plan also decides the features. Jobber's page lists what Connect adds to Core as automated client reminders, automatic payment collection, job checklists, quote and invoice follow-ups, QuickBooks Online sync, and time and expense tracking. Grow adds richer quotes with optional line items, automatic time tracking, job costing, two-way text messaging and custom workflow automations. So the cheapest plan that fits your team is not always the plan that has what you need; price the plan you would actually use. ## A flat price for a business whose week repeats If most of your work is the same clients on a weekly, every-two-weeks or monthly cycle, such as a pool route, a lawn crew or a cleaning company, DoneOnce is priced differently: one plan with everything in it, $69 a month for a team of up to 3, $15 per person from the 4th to the 10th and $10 from the 11th. Zones by ZIP code put each client on the right day, each technician gets one route per day sent to Google Maps, Waze or Apple Maps, and recurring subscriptions are approved and paid from the customer's phone. Everyone can use it in Spanish, the owner on the phone included. Be clear about what it does not have. DoneOnce has no QuickBooks sync, no online booking and no website builder, and texting customers is not live yet; reminders go by email. If you rely on those, Jobber is the better fit and this page has done its job by pricing it for you. For your own numbers, put your team size and your Jobber plan into the [savings calculator](/calculator), which uses the same dated prices. The one-on-one comparison is [DoneOnce vs Jobber](/compare/doneonce-vs-jobber), the case for switching is on [a Jobber alternative for small teams](/compare/jobber-alternative), and the other big name is priced the same way in [Housecall Pro pricing by team size](/compare/housecall-pro-pricing) and [Jobber vs Housecall Pro](/compare/jobber-vs-housecall-pro). If you are setting up the routine itself, the guide on [how to schedule weekly and biweekly clients](/guides/schedule-recurring-clients) works with any software. ## Questions ### How much is Jobber per month? On Jobber's pricing page on 2026-09-30, billed monthly with no commitment: Core is $49 for one user, Connect $139, Grow $199, and Plus starts at $499 for 5 users. A team of 3 pays at least $197 (Connect with two added users), a team of 5 pays $199 and a team of 10 pays $299. ### How much does Jobber charge per additional user? $29 a month per added user, according to the plan cards on Jobber's pricing page on 2026-09-30. On Core only one user can be added; past that Jobber's help center says to move to Connect. Bundles of 5, 10 and 15 users are usually cheaper than adding users one by one. ### Is Jobber cheaper billed annually? Yes. On 2026-09-30 the regular annual rates were $29 a month for Core, $99 for Connect and $149 for Grow for one user, and $149, $229 and $399 for the 5-user Connect, Grow and Plus plans, paid for the year up front and non-refundable if you cancel. ### What does Jobber cost for 16 or more people? Jobber does not publish it. Its team-size selector ends at 11–15 people; for 16 or more the page shows "Let's chat" and Contact Sales. DoneOnce publishes its price at every size: $234 a month for 16 people. Start free at https://app.doneonce.app/signup — two months, no card. --- # Jobber vs Housecall Pro: what a small team pays on each Jobber and Housecall Pro are the two best-known names in field service software for small businesses, and a lot of owners end up choosing between them. Both are good products. They price differently, though, and which one costs less depends almost entirely on how many people will use it. This page lays out both price lists by team size, from each vendor's own pricing page, and says what each is built for. It is written by DoneOnce, a third option, and says so where it comes up. Jobber's prices were read on https://www.getjobber.com/pricing/ on 2026-09-30, with the team-size selector set to each size. Housecall Pro's were read on https://www.housecallpro.com/pricing/ on 2026-09-30. Both are monthly billing with no commitment, before any introductory discount. Plans change; check both pages before deciding. ## Price by team size | Team | Jobber (cheapest plan that fits) | Housecall Pro (cheapest plan that fits) | DoneOnce | |---|---|---|---| | 1 person | $49 (Core) | $79 (Basic) | $69 | | 2 people | $78 (Core + 1 user) | $189 (Essentials, 5 users) | $69 | | 3 people | $197 (Connect + 2 users) | $189 (Essentials, 5 users) | $69 | | 5 people | $199 (Connect, 5-user plan) | $189 (Essentials, 5 users) | $99 | | 8 people | $286 (Connect 5-user plan + 3 users) | $329 (Max, 8 users) | $144 | | 10 people | $299 (Connect, 10-user plan) | $399 (Max + 2 users) | $174 | | 15 people | $399 (Connect, 15-user plan) | $574 (Max + 7 users) | $224 | Prices as published by Jobber and Housecall Pro on 2026-09-30. Jobber and Housecall Pro are trademarks of their owners; DoneOnce is not affiliated with them. Per month, in U.S. dollars. Jobber's plans on that date: Core $49 for 1 user; Connect $139 for 1 user, $199 for 5, $299 for 10 and $399 for 15; Grow $199 for 1 user, $299 for 5, $399 for 10 and $499 for 15; Plus from $499 for 5 users. Each Jobber plan card says users are added at $29 a month each, but Core is sold for "Just me" and takes only one added seat; Jobber's help center says to upgrade to Connect to add more. Housecall Pro's plans on that date: Basic $79 for 1 user, Essentials $189 for 5 users, Max $329 for 8 users. Housecall Pro states an additional-user price only on Max, $35 a month each, so a team of 2 to 5 is priced on Essentials. Paid yearly, Housecall Pro is $59, $149 and $299 a month. ## So which one is cheaper? - **Alone:** Jobber Core, at $49 against $79. - **Two people:** Jobber, clearly. Core takes one added user for $78; Housecall Pro's Basic lists one user and no price for a second, so the second person means Essentials at $189. - **Three to five people:** close. Housecall Pro's Essentials covers five users for $189; Jobber's Connect is $197 for three and $199 for five. - **Six people and up:** Jobber. Housecall Pro's next step is Max at $329 for 8 users, while Jobber's Connect sells 10 users for $299 and 15 for $399. The cheapest plan that fits is not always the right plan. Jobber lists automated client reminders, automatic payment collection, quote and invoice follow-ups, QuickBooks Online sync and time tracking as what Connect adds to Core. On both, the features grow with the plan, so compare the plan that has what you need, not only the first one that takes your team. Card payments are a separate cost on both. Jobber's pricing page lists card rates of 2.9% + 30¢ or 2.7% + 30¢ depending on the plan. ## What each one is built for **Housecall Pro** is built around the service call: online booking, dispatch, "on my way" texts, invoicing, review requests, consumer financing and a marketing suite. If customers book one-off appointments and an office runs a dispatch board, it is a strong fit. **Jobber** covers quoting, scheduling, invoicing and payments for a wide range of home-service trades, with a low entry price for a solo operator and plans sold in 1, 5, 10 and 15-user sizes as the team grows. ## Spanish on each - **Jobber:** its help center (updated 2026-09-24, read 2026-09-25) says Spanish is available on the web for any team member and in the mobile app for non-admin users; an admin's mobile app stays in English. - **Housecall Pro:** its help center (read 2026-09-25) says the mobile app is available in Spanish, some elements such as statuses, alerts and notifications stay in English, and customer notifications are sent in English. ## A third option for recurring routes If most of your week is the same clients on a cycle (a pool route, a lawn crew, a cleaning company), there is a third option built for that shape. DoneOnce is one plan with everything in it: $69 a month for a team of up to 3, $15 per person from the 4th to the 10th and $10 from the 11th, and no platform commission on card payments. Zones by ZIP code put each client on the right day, each technician gets one route per day sent to Google Maps, Waze or Apple Maps, and recurring subscriptions are approved and paid from the customer's phone. Everyone can use it in Spanish, the customer included. It does not have online booking, consumer financing, QuickBooks sync or two-way texting today; if you need those, choose between Jobber and Housecall Pro. The dated one-on-one comparisons are [DoneOnce vs Jobber](/compare/doneonce-vs-jobber) and [DoneOnce vs Housecall Pro](/compare/doneonce-vs-housecall-pro), and the [savings calculator](/calculator) prices your own team on each plan. ## Questions ### Which is cheaper, Jobber or Housecall Pro? On both pricing pages on 2026-09-30, Jobber is cheaper for one or two people and for six or more; Housecall Pro's Essentials, at $189 for five users, is slightly cheaper for three to five people. The cheapest plan that fits your team is not always the one with the features you need. ### Is Jobber or Housecall Pro better for a small team? It depends on the work. Housecall Pro leans toward service calls booked online and dispatched by an office; Jobber has the lower entry price and plans sold by team size. For recurring route work, compare a route-first tool too. ### How much do Jobber and Housecall Pro cost for 5 users? On 2026-09-30, Jobber Connect's 5-user plan is $199 a month and Housecall Pro Essentials, which includes 5 users, is $189 a month, both billed monthly. DoneOnce is $99 a month for a team of 5. ### Is there a cheaper alternative to Jobber and Housecall Pro? For a business whose clients repeat weekly, biweekly or monthly, DoneOnce is $69 a month for up to 3 people with everything included, and $99 for 5. It does not have online booking, financing or QuickBooks sync, so it is the cheaper choice only if you do not need those. Start free at https://app.doneonce.app/signup — two months, no card. --- # A Service Autopilot alternative for small crews Service Autopilot is a deep product. Its own site lists lawn care, cleaning, snow removal, pest control and pool cleaning among its industries, and its plans cover automations, route optimization, job costing, chemical tracking and snow dispatch. The questions that bring a small crew to a page like this one are usually about what it costs to start and what the plan includes for the number of people you have. This page puts Service Autopilot's published plans next to DoneOnce's price, marks what Service Autopilot does not publish, and says plainly when it is the better choice. It is written by DoneOnce, which sells a competing product. Service Autopilot's prices were read on its own pricing page, https://www.serviceautopilot.com/pricing/, on 2026-09-30, in a real browser. The page says all pricing is based on annual subscription rates, and every priced plan shows "+ sign up fee". Plans change; check the page before deciding. ## What Service Autopilot publishes | Plan | Price | Office users included | Mobile licenses included | |---|---|---|---| | Startup | $49 a month, billed annually, + sign-up fee | 1 | 1 | | Pro | $199 a month, billed annually, + sign-up fee | 1 | 2 | | Pro Plus | $499 a month, billed annually, + sign-up fee | 1 | 5 | | Elite | Not published ("Contact for pricing") | 2 | 8 | Prices as published by Service Autopilot on 2026-09-30. Service Autopilot is a trademark of its owner; DoneOnce is not affiliated with it. What the page does **not** publish, so this page gives no number for it: - **The sign-up fee.** Every priced plan adds one; its amount is not on the page. - **Monthly billing.** The prices are annual subscription rates; no month-to-month price is shown. - **An added license.** The page says to contact the customer success team to add app users; no price per added user or license is published. - **The Elite plan**, and several add-ons marked "Call for Pricing" in the comparison chart. ## What a crew pays, by the plan that includes it Because the price of an added license is not published, the fair comparison is the smallest Service Autopilot plan whose included users cover the crew, with one office user and the rest in the field: | Crew | Smallest Service Autopilot plan that includes it | DoneOnce, same people | |---|---|---| | 2 people (1 office, 1 field) | Startup, $49 a month billed annually, + sign-up fee | $69 | | 3 people (1 office, 2 field) | Pro, $199 a month billed annually, + sign-up fee | $69 | | 6 people (1 office, 5 field) | Pro Plus, $499 a month billed annually, + sign-up fee | $114 | | 10 people (2 office, 8 field) | Elite, price not published | $174 | DoneOnce is billed monthly, with no contract, no sign-up fee and no annual commitment, and the first two months are free. Its price counts people, not licenses: $69 a month for a team of up to 3, $15 per person from the 4th to the 10th and $10 from the 11th. For a two-person crew that only needs what Startup includes, Service Autopilot's annual rate is lower before the sign-up fee; from the third person on, the plan that includes the crew costs more. Put your own crew into the [savings calculator](/calculator) for the vendors that publish a monthly price; Service Autopilot is not in it because it does not. ## What each Service Autopilot plan includes From the same page on 2026-09-30: - **Startup:** scheduling and dispatch, invoicing and integrated payments, expense tracking, customer and lead management. - **Pro:** everything in Startup, plus multi-day jobs, route optimization, a dispatch calendar, job costing and analysis, asset, expense and employee tracking, and customized reporting. - **Pro Plus:** everything in Pro, plus Automations and their workflows, marketplace access to customize the product, and extra training content. - **Elite:** everything in Pro Plus, plus two-way texting, QuickBooks Online two-way sync, a client portal, Smart Maps, email integration, multi-location management and onboarding and training specialists. On the lower plans the chart marks several of these "Call for Pricing". ## What DoneOnce is, and what it is not DoneOnce is built for the business whose week repeats: the same clients on a weekly, every-two-weeks or monthly cycle. A lawn crew is one example; a pool route, a cleaning company or pest control is the same shape. Zones by ZIP code put each new client on the right day; each technician gets one route per day, sent to Google Maps, Waze or Apple Maps, with a suggested reorder when a different order saves driving; visits are recorded on the route with photos; estimates with deposits and recurring subscriptions are approved and paid from the customer's phone; the payments center shows who owes what and reminds them by email. Everyone can use it in English or Spanish, per person. It does not have what Service Autopilot is known for at the top end: no automation workflow builder, no job costing, no chemical tracking, no snow dispatch, no QuickBooks sync and no multi-location management, and texting customers is not live yet. If those run your business, stay. ## Stay on Service Autopilot if - You depend on its Automations, job costing or chemical tracking. - You run snow removal alongside the season, or several locations. - You need QuickBooks Online two-way sync or two-way texting. - Your crew is already trained on it and the price is not what hurts. ## Switch to DoneOnce if - You are two to fifteen people visiting the same clients on a cycle, and you want a published monthly price with no sign-up fee and no annual contract. - The owner, the office or the crew works in Spanish. - You want one plan with everything in it rather than add-ons priced by call. The guides on [how to organize service routes by day](/guides/organize-service-routes) and [how to schedule weekly and biweekly clients](/guides/schedule-recurring-clients) work with any software. For the other names, see [a GorillaDesk alternative](/compare/gorilladesk-alternative), [a Jobber alternative for small teams](/compare/jobber-alternative) and the [lawn route buyer's guide](/compare/best-software-for-a-lawn-route). ## Questions ### How much does Service Autopilot cost? On its pricing page on 2026-09-30: Startup $49 a month, Pro $199 and Pro Plus $499, all annual subscription rates plus a sign-up fee whose amount is not published. Elite is "Contact for pricing". No monthly-billing price is published. ### Does Service Autopilot have a sign-up fee? Yes. Every priced plan on the page shows "+ sign up fee", and the amount is not published. DoneOnce has no sign-up fee: two months free, no card, then monthly. ### How many users does each Service Autopilot plan include? One office user on Startup, Pro and Pro Plus, and two on Elite; one, two, five and eight mobile licenses respectively. Adding app users goes through the customer success team; no price per added license is published. ### What is a cheaper alternative to Service Autopilot for a small crew? For a crew of three whose clients repeat, DoneOnce is $69 a month billed monthly, against Service Autopilot Pro at $199 a month billed annually plus a sign-up fee, the smallest plan that includes two field licenses. It does not have Service Autopilot's automations, job costing or QuickBooks sync. Start free at https://app.doneonce.app/signup — two months, no card. --- # When your lawn crew outgrows Yardbook Yardbook is free, and for an owner with a mower and a notebook that is hard to beat. Its home page says it is paid for by sponsored ads, with optional premium features for larger companies. This page is for the crew that has grown past one truck and is asking what free is costing it. It is fair about when Yardbook is still the better choice. Lawn care is the example here; DoneOnce is built for any business whose week repeats. Yardbook was read on its own site on 2026-09-25, and its terms and pricing page again on 2026-09-30 with the same result: the home page, https://www.yardbook.com/ (features, and "Why is it free?"), its Terms of Service on the same page, and its help center, https://support.yardbook.com/. Its public pricing page, https://www.yardbook.com/pricing, answered "not found" that day. ## What each one costs | | DoneOnce | Yardbook | |---|---|---| | Monthly price | $69 for up to 3 people, +$15 per person to the 10th, +$10 after | $0 on the Basic plan | | Premium plans | None: one plan, everything included | Business and Enterprise; prices not published on yardbook.com or support.yardbook.com | | Fee on each online card payment | Stripe's 2.9% + 30¢, no platform commission | Stripe's fees plus a 1% Yardbook processing fee on free and trial accounts; waived on Business and Enterprise | | Price per extra user | $15, then $10 | Not published | Prices as published by Yardbook on 2026-09-30. Yardbook is a trademark of its owner; DoneOnce is not affiliated with it. Yardbook's terms, read on 2026-09-25, say: "The Yardbook processing fee for non-premium accounts is 1% of each transaction," and that it is waived on the Business and Enterprise plans. Its help center marks text-message templates, Mailchimp and customized quote pages as premium features. We did not find a published price for either premium plan; if you need one, Yardbook shows it inside the account. ## What free costs once customers pay online The 1% is small on one invoice and large on a season. A crew that collects $6,900 a month by card pays Yardbook $69 a month in that fee, the price of DoneOnce for a team of three. At $10,000 a month it is $100. The alternative on Yardbook is a premium plan whose price is not on its public site. On DoneOnce the money goes to the business's own Stripe account at Stripe's standard 2.9% + 30¢, and DoneOnce takes nothing from it. ## What changes with the second person A free tool built for one owner starts to strain when a second person needs their own route, their own clock-in and their own language. On DoneOnce each person has their own login and role; each technician gets one route per day in driving order, sent to Google Maps, Waze or Apple Maps; zones by ZIP code put a new client on the right day by themselves; the crew clocks in and the weekly timesheet feeds pay; and the owner, the crew and the customer can each work in English or Spanish. Two and three people cost the same $69 as one. The full seat table is on the [pricing page](/pricing). ## Stay on Yardbook if - You work alone or with one helper, most customers pay by check or cash, and $0 is the deciding number. - You use expense tracking, equipment maintenance or chemical tracking. Yardbook lists them; DoneOnce does not have them. - New customers find you through your Yardbook profile. - It already does what you need. A switch costs a week of attention; make it for a reason. ## Switch to DoneOnce if - You have two or more people on the route, or are about to, and want each one on their own day and their own timesheet. - Your customers pay online, and a fee on every payment bothers you more than a flat subscription. - Your crew or your customers speak Spanish. - You want the setup done with you: the client spreadsheet imported and the zones drawn together. The buyer guide for the whole category is [best software for a lawn care route](/compare/best-software-for-a-lawn-route). ## Questions ### Is Yardbook really free? Its Basic plan is, paid for by sponsored ads according to Yardbook's home page. Online card payments on a free or trial account carry a 1% Yardbook processing fee on top of Stripe's fees, per its terms read on 2026-09-25; the fee is waived on the premium Business and Enterprise plans. ### How much do Yardbook's premium plans cost? Not published. On 2026-09-25 neither yardbook.com nor support.yardbook.com showed a price for the Business or Enterprise plan, and yardbook.com/pricing answered "not found". DoneOnce is $69 a month for up to 3 people, everything included. ### When does DoneOnce cost less than Yardbook's free plan? When a business collects more than $6,900 a month by card: from there, Yardbook's 1% fee is more than DoneOnce's $69 for a team of up to 3. ### Can I move my Yardbook clients to DoneOnce? Yes. Put the client list in a spreadsheet (name, address, phone, email) and import it with Clients → Import CSV, or send it to hello@doneonce.app and the import is done with you. The first 2 months are free and no card is required. Start free at https://app.doneonce.app/signup — two months, no card. --- # A ZenMaid alternative for cleaning teams in two languages ZenMaid is built for maid services and it shows: booking forms for the website, digital checklists, cleaner GPS tracking and a low starting price. This page is for the cleaning company whose cleaners, office or customers work in Spanish, and for the owner comparing what the bill looks like as the team grows. It says plainly when ZenMaid is the better choice. Cleaning is the example here; DoneOnce is built for any business whose week repeats. ZenMaid's prices were read on its own pricing page, https://get.zenmaid.com/pricing, on 2026-09-25 and re-read on 2026-09-30 with the same numbers, including its team-size calculator ("How many cleaners and office managers do you have on your team?"). Prices change; check the page before deciding. ## What a team of 1, 3, 5 and 10 pays | Team | DoneOnce | ZenMaid Starter | ZenMaid Pro | ZenMaid Pro Max | |---|---|---|---|---| | 1 person | $69 | $23 | $53 | $73 | | 3 people | $69 | $31 | $81 | $121 | | 5 people | $99 | $39 | $109 | $169 | | 10 people | $174 | $59 | $179 | $289 | Prices as published by ZenMaid on 2026-09-30. ZenMaid is a trademark of its owner; DoneOnce is not affiliated with it. Per month, in U.S. dollars. ZenMaid's plans on that date: Starter from $19 a month, limited to 40 appointments a month; Pro from $39 and Pro Max from $49, both with unlimited appointments; SMS charges not included on any plan. The calculator adds $4, $14 or $24 a month for each cleaner or office manager on Starter, Pro and Pro Max; the page's own figures for 1, 5 and 10 people are the ones in the table, and 3 people follows the same steps. From 20 people it says to contact ZenMaid. DoneOnce counts everyone active in the app, the owner included. Read honestly: ZenMaid Starter is the cheapest option at every size, as long as the business books 40 appointments a month or fewer, which a team of cleaners on a recurring schedule passes quickly. Against Pro, the plan with unlimited appointments, DoneOnce costs $16 more for one person and $2 more for two, and less from three people up. Pro Max costs more than DoneOnce at every size. ## Spanish for the cleaners, the office and the customer On 2026-09-25 we found no mention of a Spanish version of the ZenMaid app on its pricing page, and its site's language menu offered English only. If Spanish matters to your team, ask ZenMaid before deciding. DoneOnce is in Spanish for everyone who touches it: each person picks English or Spanish in their own profile, so the owner can work in English and the cleaners in Spanish, or the other way around. The estimate approval, the payment link, the emails to customers, the help articles and the setup call exist in Spanish too. More on the [Spanish and English](/spanish) page. ## What DoneOnce is built for The business whose week repeats: the same clients weekly, every two weeks or monthly. Zones by ZIP code put a new client on the right day; each team gets its route for the day, sent to Google Maps, Waze or Apple Maps; access notes and the visit history travel with the property; teams of two go out together on one job or one day; estimates with deposits and recurring subscriptions are approved and paid from the customer's phone; the payments center shows who owes what and reminds them by email; clock-in and the weekly timesheet feed pay. The full price is on the [pricing page](/pricing). ## Stay on ZenMaid if - You book 40 appointments a month or fewer, and Starter at $23 does the job. - You need booking forms on your website, digital checklists per appointment, cleaner GPS tracking, service ratings or PTO tracking. ZenMaid lists them; DoneOnce does not have them. - You want Mailchimp or Zapier integrations today. - Your team works in English and ZenMaid already fits. ## Switch to DoneOnce if - Your cleaners, your office or your customers work in Spanish. - You are three or more people on unlimited appointments, where DoneOnce costs less than ZenMaid Pro. - You want estimates with deposits and recurring subscriptions paid from the customer's phone, into your own Stripe account with no platform commission. The buyer guide for the whole category is [best software for a cleaning business route](/compare/best-software-for-a-cleaning-route). ## Questions ### How much does ZenMaid cost per cleaner? On ZenMaid's pricing page on 2026-09-25, its calculator adds $4 a month per cleaner or office manager on Starter ($19 base), $14 on Pro ($39 base) and $24 on Pro Max ($49 base). A team of 5 is $39, $109 or $169 a month. DoneOnce is $99 for a team of 5. ### Is ZenMaid available in Spanish? We found no mention of a Spanish version of the app on ZenMaid's pricing page or site on 2026-09-25; ask ZenMaid directly. DoneOnce is in Spanish for the owner, the office, the cleaner and the customer. ### What does ZenMaid Starter leave out? On ZenMaid's pricing page, Starter is limited to 40 appointments a month and its mobile app has no cleaner GPS tracking; checklists, reports, payroll and unlimited appointments start on Pro. SMS is charged separately on every plan. ### Can I try DoneOnce before I leave ZenMaid? Yes. The first 2 months are free, no card is required, and setup is done with you, in English or Spanish: send the client spreadsheet and the zones are drawn together. Start free at https://app.doneonce.app/signup — two months, no card. --- # How to charge recurring clients automatically A business whose clients come back every week also bills them every week or every month, and chasing that money by hand is the part of the job nobody signed up for. Automatic charging, or autopay, fixes it: the client agrees once, their card is charged on a schedule, and you only hear about the payments that did not go through. This guide covers how to set it up fairly, what it costs and what to do when a charge fails, whether you clean houses, service pools or cut lawns. ## Four ways recurring clients pay 1. **An invoice after every visit.** Simple and exact, but it is a separate payment to chase every week, and small invoices are the ones people forget. 2. **A monthly invoice.** Fewer payments to chase, but still chased: you send it, you wait, you remind. 3. **Autopay: a card on file, charged on a schedule.** The client agrees once and pays every period without doing anything. This is the one that removes the chasing. 4. **Cash or check at the door.** It still happens and it should still be recorded, but it cannot be automated. Most recurring businesses end up with autopay for the regular service and a separate one-time charge for the extras (a filter replaced, a deep clean, a storm cleanup). ## Decide what you charge for: the visit or the period You can charge per visit (each visit is its own charge) or a flat amount per period (the same amount every month, whatever the calendar does). A flat monthly price is easier for the client to recognise on a statement. The conversion is simple: - Weekly at $35 a visit: $35 × 52 ÷ 12 ≈ **$152 a month**. - Every two weeks at $45 a visit: $45 × 26 ÷ 12 ≈ **$98 a month**. Months with five service days are paid for by the months with four, which is why the flat price uses 52 or 26 visits a year and not four or two a month. Say so in the agreement so nobody feels short-changed in a five-week month. ## Get consent the right way Autopay only works if the client clearly agreed to it, and a clear agreement is also your best protection against disputes. Four habits: - **The client enters their own card** on a secure payment page. Never write card numbers down or take them over the phone into a notebook. - **The amount and the frequency are on the page they approve**: "$152 / month" or "$45 every 2 weeks". - **A notice before each automatic charge.** A line on a statement the client does not recognise is how a chargeback starts; an email that says the amount and the date turns it into a reply instead. - **A receipt after each charge**, by email. ## What card payments cost A card processor takes a fee on every payment. Stripe's standard U.S. rate is 2.9% + 30¢, so a $152 monthly charge costs about $4.71 and about $147 arrives. Put it in your price rather than surprising the client with a surcharge. Charging monthly instead of weekly also saves the 30¢ fixed part on three or four payments a month. ## When a charge fails Some charges will fail every month: a card expired, a bank declined, a card was replaced after fraud. Decide the policy before it happens: 1. **Retry once or twice** over a few days; many declines clear by themselves. 2. **Remind the client** by email with a link to pay or to update the card. 3. **Set a line** for how far behind a client can go before the service pauses, and write it in the agreement. 4. **Never charge the same invoice twice** by retrying by hand while an automatic retry is still running. ## Pausing, cancelling and changing the price Seasonal clients should be paused, not cancelled, so the card, the address and the history are still there in spring. A price change needs notice before the first charge at the new price. A cancelled client should receive no further charges from that day, and your records should show why. ## How DoneOnce does it DoneOnce handles recurring billing as part of the same app that runs the route, for any business whose week repeats: - **An estimate can be a subscription**, with a frequency of weekly, every 2 weeks or monthly, shown to the customer as "$140 / month". See [estimates](/help/estimates). - **The customer approves and pays from a link** on their phone, with no account and no app, and the card is saved with the subscription. See [the customer link](/help/customer-link). - **The money goes into the business's own Stripe account** at Stripe's standard 2.9% + 30¢. DoneOnce takes no platform commission. - **Each period is charged automatically**, the customer gets an email notice before an automatic charge and a receipt after a card payment. - **The payments center** shows Past due, Open, Current and History, with amounts per unpaid invoice. **Charge everything due** catches up the subscriptions whose renewal failed, showing who will be charged and who will be skipped before anything happens, and never charging the same invoice twice in a day. See [payments](/help/payments). - **Reminders** for unpaid balances go out by email on a schedule. Text reminders are not sent today. DoneOnce costs $69 a month for a team of up to 3, with everything included; the [savings calculator](/calculator) compares it with what you pay today. Related guides: [how to schedule weekly and biweekly clients](/guides/schedule-recurring-clients) and [how to organize service routes](/guides/organize-service-routes). ## Questions ### Is it legal to charge a client's card automatically every month? Yes, with the client's clear agreement to the amount and the frequency, and a simple way to cancel. Rules differ by state, so keep the agreement in writing and send a notice before charges. This guide is practical advice, not legal advice. ### Should I charge recurring clients per visit or per month? A flat monthly amount is easier for the client to recognise and costs fewer card fees. Per visit is more exact when visits are skipped often. Convert a per-visit price to monthly with 52 weekly or 26 biweekly visits a year, divided by 12. ### What happens when an autopay charge fails? The invoice stays unpaid. Retry once or twice, then email the client a link to pay or update the card, and follow a written line for when the service pauses. In DoneOnce the unpaid invoice appears under Past due, and Charge everything due retries the ones with a saved card after a review. ### Do my customers need an account to pay? Not in DoneOnce. The customer opens a link from the email or a text you send, approves, and pays by card on their phone. They can come back to the same kind of link to see their history and request a visit. --- # How to organize service routes by day For a business that visits the same clients again and again, routing is not a daily puzzle. It is a structure you build once: which area is served on which day, who drives it, and in what order. Get the structure right and the daily route mostly plans itself; get it wrong and no amount of optimizing on the morning of the day will save the miles. This guide is the structure, in the order to build it. ## 1. Start from a map of your clients Put every recurring client on a map, even a free one. Clusters appear at once: the three streets where a third of your book lives, the one client forty minutes from everyone else. Everything below is about serving the clusters on the same day and deciding what to do about the outliers. ## 2. Divide the area into zones and give each zone a day A zone is an area served on one weekday by one person. ZIP codes are the easiest building block, because every address already has one and clients know theirs. Draw zones so that: - each zone is a day's work for one person, give or take; - neighboring zones are served on neighboring days where possible, so a stop that slips can move one day, not across town; - the zone next to your base, or next to where the technician lives, is the one for short days. This is the single decision that cuts the most driving, because it puts stops that are close together on the same day every week. ## 3. One route per technician per day Each technician should have one route for the day, in driving order, that starts and ends at a known place. Two people sharing a list without an order lose time deciding who goes where. When two people must go together (a heavy job, a team clean), they share one route rather than two half-routes. ## 4. Fix the order, then leave it alone Clients on a recurring schedule like the same day and roughly the same time. Once a zone's order is sensible, keep it stable from week to week and change it only when it saves real distance. A route re-optimized from scratch every morning gives the shortest possible drive on paper and a client who never knows when you are coming. ## 5. Give arrival windows you actually hit From the order and the time each stop takes, each client gets an arrival window. Use the times from real days, not from a map's driving estimate alone, because the stop itself is most of the day. A two-hour window you keep is worth more than a thirty-minute window you miss. ## 6. Put new clients on a route you already drive Before you say yes to a new client, check where they fall. On an existing zone's day, they cost a few minutes. Off every route, they cost a trip. You can still take them, but price the trip, or offer the day their area is served. Growth that follows your zones makes routes denser; growth that ignores them makes the week longer. ## 7. Send the route to the phone, and record at the stop The technician should not type addresses. Hand the whole day to the navigation app on the phone (Google Maps, Waze or Apple Maps) in one step, so it runs on the car's screen too. Record each visit at the stop, with a note or a photo, so the office knows what was done without a phone call. ## Signs your routes need rebuilding - The same technician crosses the same highway twice in one day. - One day of the week is always full and another is always light. - New clients are placed wherever there is a gap in the calendar, not where they live. - The office cannot say which day a street is served without looking it up. ## How DoneOnce organizes the routes DoneOnce is built on this structure, for any business whose week repeats: - **Zones by ZIP code**, each with a weekday and the crew member who covers it, drawn on real U.S. Census ZIP boundaries, so the shape on the map is the shape the truck drives. - **Today** is one technician's day in driving order with arrival windows; the office sees every technician, and a technician sees only their own day. - **Optimization is offered, never forced**: when a different order would save driving, Today shows a suggestion such as "Reorder stops 3 and 4, save 5.1 mi today", which one tap applies and one tap ignores. - **Send to the car** hands the whole multi-stop route to Google Maps, Waze or Apple Maps, so CarPlay and Android Auto follow it. - **The coverage check** says whether a new address is covered, which day, who goes and the arrival window. - **Teams of two** can go out together on one job or one day. The details are in [zones and routes](/help/zones-and-routes). It costs $69 a month for a team of up to 3, and the [savings calculator](/calculator) compares that with your current tool. Related guides: [how to schedule weekly and biweekly clients](/guides/schedule-recurring-clients) and [how to charge recurring clients automatically](/guides/charge-recurring-clients-automatically). ## Questions ### What is the best way to plan routes for a service business? Build the structure first: divide the area into zones, give each zone a weekday and a technician, and keep a stable driving order within each day. Daily optimization only fine-tunes a structure that is already close to right. ### Should I re-optimize my routes every day? Not for recurring clients. A stable order keeps each client's arrival time predictable. Re-order only when it saves real distance, and look at it again when zones are added or a day grows too long. ### How do I decide which day to serve a new client? By where they live. Put them on the day their area is already served, so they add minutes, not a trip. If their address is outside every zone, offer the nearest zone's day or price the extra driving. ### Do I need route optimization software for a small team? A single person with a few dozen clients can plan by hand on a map. Software pays off when there are several technicians, clients change days often, or you need the route on each person's phone with arrival windows and a record of each visit. --- # How to schedule weekly and biweekly clients A service business with recurring clients does not schedule visits; it schedules a week, once, and then keeps it. The same forty or two hundred clients come back every week, every two weeks or every month, and the job is to give each of them a fixed place in that week so the route stays short, the crew knows its day, and the client knows when you are coming. This guide is the method, whatever tool you keep it in: a notebook, a spreadsheet or software. ## 1. Let the address decide the day The first rule of a recurring schedule is that the day comes from where the client lives, not from when they called. Split your service area into a few areas (ZIP codes work well because every address already has one) and give each area a weekday. Tuesday is the north side, Wednesday is downtown, and so on. Everything else follows from this. Stops that share a day are close together, so driving time drops. A new client in a neighborhood you already serve goes on that neighborhood's day, and you can offer it on the phone without looking anything up. When a client asks for a different day, the honest answer is that their street is on Tuesday; exceptions are allowed, but each one costs you driving time every single week. ## 2. Give every client a cycle Each client gets a frequency: weekly, every two weeks (biweekly) or monthly. Write it down next to the day. Price it per visit or per period, but decide which, because it changes how you bill: a weekly client at $35 a visit is about $152 a month (52 visits ÷ 12 months), and a biweekly client at $45 a visit is about $98 a month (26 ÷ 12). ## 3. Split the biweekly clients into two halves This is where most recurring schedules go wrong. If every biweekly client on Tuesday is visited on the same Tuesdays, you get one heavy Tuesday and one light one, forever. Split them into two groups, week A and week B, and alternate. An example: Tuesday has 24 weekly clients and 16 biweekly clients. If all 16 biweekly clients share a week, Tuesday is 40 stops one week and 24 the next. Split 8 and 8 and every Tuesday is 32 stops. Same clients, same revenue, and the crew never has an impossible day. When a new biweekly client signs up, put them in the lighter half. Monthly clients work the same way with four slots instead of two: give each one a week of the month (first, second, third or fourth Tuesday) and spread them evenly. ## 4. Set a ceiling per person per day Decide how many stops one technician can do well in a day, from real days rather than hopes, and hold to it. Then leave room under the ceiling: around one stop in ten free for the extra visit, the new client who wants to start this week, or the day lost to weather. A day that is full on Monday morning has nowhere to put Tuesday's surprise. ## 5. Change the plan, not the pattern A recurring schedule survives by handling exceptions without breaking the shape: - **One visit moves** (a holiday, a locked gate): move that visit only, and the client stays on their day for the next cycle. - **The cycle changes** (weekly in summer, every two weeks in autumn): change the client's frequency, not every future visit by hand. - **A client leaves for the season**: pause them instead of deleting them, so the address, the notes and the history are there when they come back. - **A day grows past its ceiling**: move a whole area to a lighter day, or split it between two technicians, rather than pushing stops around one at a time. ## 6. Tell the client their day and window Once the week is set, each client should know their day and a realistic arrival window. Quote the window you actually hit on that route, not the one you would like to hit. Recurring clients forgive a lot, but not a crew they are waiting for at the wrong time. ## If you keep it in a spreadsheet A spreadsheet works for one person with a few dozen clients. Use one row per property with these columns: client, address, ZIP, day, frequency, week (A or B for biweekly, 1–4 for monthly), price, and notes such as the gate code. Sort by day, then by week, and you can read any day's list. It stops working when there is more than one technician, when clients move days often, or when you need to know who has paid. ## How DoneOnce keeps the week DoneOnce is built around this method, for any business whose week repeats: - **Zones by ZIP code** fix the day: a zone is a set of ZIP codes, a weekday and the crew member who covers it, drawn on U.S. Census boundaries, so a new client's address puts them on the right day. See [zones and routes](/help/zones-and-routes). - **A cycle per service**: weekly, every 2 weeks or monthly, set when the recurring service is created or when the customer approves it as a subscription on an [estimate](/help/estimates). - **The Schedule screen** shows every day of the week on one map, so you can see where the load sits before you promise a new client a day. A single visit moves to another day in a tap and that day re-sequences itself. - **The coverage check** answers "do you come to my street?" from the real route: covered or not, which day, who goes and the arrival window. - **Seasonal clients** are paused, not deleted, as described in [clients](/help/clients). - **Your spreadsheet comes in** with each client's day and how often they are served, through [CSV import](/help/csv-import). It costs $69 a month for a team of up to 3; the [savings calculator](/calculator) shows what your current tool costs for the same team. Related guides: [how to organize service routes](/guides/organize-service-routes) and [how to charge recurring clients automatically](/guides/charge-recurring-clients-automatically). ## Questions ### What does biweekly mean for a service schedule? Every two weeks: the client is visited on their day every other week, 26 visits a year. To keep the load even, split the biweekly clients on each day into two halves that alternate, so every week of that day carries about the same number of stops. ### Should weekly and biweekly clients share a day? Yes, if they live in the same area. The day comes from the address; the frequency only decides which weeks a client is on it. Mixing both on one day is what lets the two biweekly halves fill the gap between weeks. ### How many recurring stops can one technician do in a day? It depends on the trade, the size of each job and the driving between stops, so measure it from your own finished days rather than a rule of thumb. Then keep about one stop in ten free for extras, new clients and lost days. ### What is the easiest way to move a recurring client to another day? If only one visit is moving, move that visit and leave the client on their day. If the client is moving for good, change their day once so every future visit follows. In DoneOnce a single visit moves in a tap on the Schedule, and the client's zone decides their regular day.